Executive Assistant & Office Coordinator

Who you are

• 2–4 years of experience in an executive assistant, office coordinator, or administrative role (or equivalent experience demonstrating the right capabilities)
• Experience managing calendars, travel, and meeting logistics
• You take ownership: you don't wait to be told what to do, you see what needs to happen and make it happen
• You're highly organized with strong attention to detail, and you handle sensitive information with discretion
• You communicate clearly and professionally, in writing and in person
• You're energized by creating great experiences, whether that's a seamless executive meeting or a memorable team event
• Event planning or coordination experience is a strong plus
• You're curious and motivated to learn new tools — you've experimented with AI in your work or on your own and you're excited about what's possible

What the job involves

• Manage complex calendars, scheduling, and meeting logistics for the COO and CMO
• Draft and organize communications, presentations, and meeting materials
• Act as a trusted gatekeeper and thought partner, anticipating needs and resolving issues proactively
• Coordinate travel arrangements and help the executives with expenses when needed
• Own day-to-day operations of the San Francisco office, from supplies and equipment to facilities and vendor relationships
• Provide remote operational support for the New York and Salt Lake City offices as needed
• Plan and execute in-office events, team activities, and company celebrations
• Coordinate logistics for offsites, all-hands meetings, and cross-functional gatherings

Benefits

• Competitive equity
• Company-wide holidays and paid time off
• 100% paid medical, dental, and vision
• Generous parental leave
• Bi-annual company-wide offsites or onsites
• One Medical membership
• Learning and development stipend