Executive Assistant & Office Coordinator

Office Manager & Executive Assistant
Te Kura Waenga o Motutawa | Avalon Intermediate School

Te Kura Waenga o Motutawa | Avalon Intermediate School is seeking a warm, welcoming and highly organised Office Manager & Executive Assistant to be the face of our front office, and to provide trusted financial, executive, governance and administrative support to our Principal and Board of Trustees.

This is a permanent, full-time, salaried position, 35 hours per week across all 52 weeks of the year (not term-time only). Reporting to the Principal, you'll set the tone for how our whānau, staff and visitors experience our kura from the moment they walk in, backed by strong financial and administrative skills across payroll, governance and executive support.

Key responsibilities

• Be a warm, professional and welcoming first point of contact for whānau, staff and visitors
• Manage fortnightly payroll, invoicing, agency claims and staff reimbursements
• Work closely with our accountant and auditor to prepare records for the annual audit
• Act as Executive Assistant to the Principal, including timetabling, scheduling and liaison across the school community
• Serve as Board Secretary, supporting agendas, minutes and governance administration
• Direct the day to day work of our office assistant and coordinate contractors
• Support property and facilities matters alongside the Principal

About you

• Genuinely warm, open and kind, with the people skills to make everyone feel welcome
• A flexible, adaptable approach and the ability to manage competing priorities calmly
• Sound judgement, initiative and absolute discretion
• Strong financial administration skills, ideally including payroll and audit experience
• Experience in a similar role is an advantage, but we place real weight on your strengths and disposition. We're genuinely open to someone growing into the full scope of this role, backed by real professional development and upskilling

What We Offer

• A salaried position, paid consistently across all 52 weeks of the year, not term-time only
• Genuine investment in your professional development and upskilling
• A close working relationship with the Principal and Senior Leadership Team
• The opportunity to shape a role with real scope and impact

Remuneration

Remuneration will be confirmed following role sizing and will align with the Support Staff in Schools' Collective Agreement, based on the skills and experience of the successful applicant.