Executive Assistant & Office Coordinator (Part-time)

About BreezeBio BreezeBio is an early-stage biotech company building a next-generation delivery platform for genetic medicines. Our team integrates chemistry, payload design, formulation, and preclinical science to translate platform innovation into a pipeline of transformative therapies.

We are seeking a highly organized and proactive Executive Assistant & Office Coordinator to support our CEO and Executive Leadership Team (ELT), coordinate company events, and manage day-to-day office operations. This hands-on role prioritizes executive administrative support while ensuring an organized, well-equipped, and welcoming workplace.

The ideal candidate is detail-oriented, resourceful, and comfortable balancing executive requests with practical office needs. Strong communication, sound judgment, and discretion are essential.

Key Responsibilities Executive & Administrative Support

• Support the CEO and ELT with calendar management, internal and external meeting coordination, and travel arrangements.
• Support smooth meeting logistics, including venue selection and booking, room setup, and refreshments.
• Handle executive scheduling and related communications with professionalism and confidentiality.
• Plan and coordinate company events and team gatherings, including scheduling, catering, vendor coordination and setup.

Office Coordination & Operations

• Monitor, order, and restock office supplies and refreshments, and keep shared office areas organized.
• Coordinate office vendors and service providers, and work with building management to address maintenance and other office needs.
• Welcome visitors and arrange meeting rooms, catering, and other on-site logistics.
• Provide administrative and logistical support to HR, IT, and Operations, including employee onboarding and offboarding.
• Maintain office records and administrative systems, improve routine workflows, and help ensure office policies and procedures are followed.

Qualifications & Requirements

• 2+ years of experience in an executive assistant, administrative support, or office coordination role.
• Bachelor’s degree preferred.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize competing requests, follow through on tasks, and work independently.
• Willingness to take a hands-on approach to both executive support and routine office tasks.
• Professionalism, sound judgment, and discretion when handling confidential information.
• Proficiency with Google Workspace, Microsoft Office, and related scheduling and collaboration tools.
• Availability to work on-site in Brisbane, CA, on a regular part-time schedule.
• Work authorization in the United States is required.

At BreezeBio, we recognize that diverse experiences and backgrounds make our team stronger. We are committed to providing equal employment opportunities to all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, veteran status, or any other legally protected status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.