Executive assistant & office manager

LDparks is a Prague-based retail park developer - we build and sell commercial real estate across the Czech Republic, manage leases and work with investors. For our office in Prague 3 we are looking for an executive assistant who also keeps the office running.

Responsibilities

• Supporting two members of management: calendars, meetings, their work tasks and personal matters.

• Preparing materials for meetings, tracking deadlines and commitments.

• Communication on behalf of management - in Czech, English and Russian.

• Organising trips and conferences: flights, hotels, transfers, registrations, travel orders, expense records and handover to finance.

• Documents: keeping the archive, preparing contract amendments and annexes from templates, collecting signatures, storing originals.

• Office purchasing: consumables, groceries, orders per colleagues' requests, receipt and complaints.

• Cooperation with building management and suppliers: vehicle plates for the entry-gate system, parking spaces, keys and chips, alarm inspections, air conditioning, minor repairs, cleaning.

• Office invoices: receipt, checking against the order, handover to finance, tracking due dates.

• Running the office and keeping it presentable, guests and meeting rooms, internal company events, post and couriers.

Requirements

• Russian actively - internal communication in the company is in Russian.

• Czech at a very good level, written and spoken.

• English at working level.

• Category B driving licence and driving experience.

• Experience as an assistant, office manager or in administrative support is an advantage, not a condition.

• Care, reliability and discretion.

• User-level Microsoft 365: Outlook, Excel, Teams, SharePoint.

What we offer

• Work in an office in the centre of Prague, Prague 3 - Žižkov.

• Full-time, employment contract.

• Direct cooperation with company management.

• Training in the AI tools we use daily.

• Start date by agreement.

Job Types: Full-time, Permanent

Work Location: In person