Executive Assistant & Office Manager (HK & PRC)

Responsibilities:

• Provide high-level executive support to the Executive Management, including schedule management, meeting coordination, calendar coordination, and daily gatekeeping.
• Manage end-to-end travel logistics—including flight and hotel bookings, visa applications, and detailed itineraries—and accompany the Executive Management on regional and overseas business trips (Shanghai, Nanjing, Xiamen, Malaysia, Singapore, and Europe when required).
• Centralize and direct distributed administrative staff across all Mainland China offices (Shanghai, Nanjing, Xiamen), establishing a unified reporting line to the Executive Management.
• Oversee PRC administrative workflows, local HR/personnel matters, and operational compliance across all Mainland sites.
• Manage daily operations, facilities, tenancy, and vendor contracts for two Hong Kong offices in Quarry Bay and Causeway Bay.
• Standardize cross-border administrative SOPs, office procurement, and operational budgeting across PRC sites.
• Serve as the key liaison between the Executive Management, HK HQ, and Mainland/overseas branches to ensure seamless internal communication and project execution.
• Handle confidential executive tasks, cross-border corporate events, and special projects as designated by top management.

Requirements:

• Experience: 3+ years of dual-role experience in Executive Assistance and Office Management within regional or cross-border companies (HK & PRC footprint required).
• Thorough understanding of Mainland China administrative protocols, office governance, and practical PRC HR regulations.
• Proven track record in managing remote or distributed teams in Mainland China.
• Strong gatekeeping capability, high emotional intelligence, excellent cross-cultural communication, and strong problem-solving skills.
• ​Excellent command of written and spoken English, Cantonese, and fluent Mandarin.
• Work locations: Quarry Bay & Causeway Bay
• Willingness to travel to Mainland China as required.

We offer an attractive package to the right candidate. Interested parties, please send your full resume, including your current and expected salary and date of availability, in WORD format to the Human Resources Department by clicking the "APPLY NOW" button below. Please quote the position title for which you are applying.

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