Executive Assistant & Operations Coordinator

EXECUTIVE ASSISTANT AND OPERATIONS COORDINATOR

• Employment: Full time, office based
• Location: Al Garhoud Views, Dubai
• Salary: AED 3,000 to 4,000 / month
• Reports to: Founder and Managing Director

ABOUT ALBAB MEDIA

ALBAB Media is a Dubai based creative and marketing company founded in 2021. We run campaigns end to end for brands including Nestle, P&G, Nike, Audi, Dettol, Majid Al Futtaim and Starzplay, alongside a large roster of regional influencers and talent.

ABOUT THE ROLE

This is the founder's right hand while the company is being built. Half the job is executive support: calendar, meetings, follow ups, travel and priorities. The other half is operations, making sure the things agreed in a meeting actually happen across production, sales and talent.

You will know what is going on in the business before most people do, which is why discretion matters here as much as organisation.

WHAT YOU WILL DO

• Run the founder's calendar, meetings and daily priorities, and protect the time that matters
• Sit in on meetings, capture decisions and actions, then chase them until they are closed
• Coordinate across production, sales, talent and finance so projects do not stall between teams
• Keep the trackers current: projects, deadlines, deliverables, invoices, expenses and supplier payments
• Prepare documents, quotations, reports and presentations
• Handle scheduling and logistics for clients, influencers, models and crew
• Manage day to day office operations, suppliers and visitors
• Handle travel, bookings and company paperwork
• Keep company, client and talent information confidential

WHAT WE ARE LOOKING FOR

• Experience in an executive assistant, admin, coordination or operations role
• Genuinely organised. You track things in a system, not in your head
• Strong written and spoken English. Arabic is an advantage
• Confident with Microsoft Office or Google Workspace, and quick to pick up new tools. Experience with a task tool such as Notion, Asana, Trello or Monday is a plus
• The judgement to know what needs the founder and what you can close yourself
• Calm under pressure and comfortable in a fast moving startup where the day changes
• Discreet, reliable and direct

WHY THIS ROLE IS WORTH TAKING

You will work beside the founder daily and see how a media business is actually run, from client pitches to production to the numbers.

The salary reflects the starting point, not the ceiling. As the company grows and you show you can carry more, the role and the package are built to grow with it.

Pay: From AED3,500.00 per month

Work Location: In person