Executive Assistant & Operations Coordinator

Position: Executive Assistant & Operations Coordinator

Job Type: Full-time (40 hours/week)

**Location:**Philippines (Remote, CST hours)

Salary: $7/hr - $8/hr

*****IMPORTANT*****

To apply, kindly fill out this form: https://forms.integratedhire.com/t/pVSQJUJ4Vbus

Note: Applicants that don't apply directly will not be considered.

Overview

A growing management consulting and advisory firm is seeking a highly organized Executive Assistant & Operations Coordinator to support the Founder and leadership team across consulting engagements, business development, relationship management, and day-to-day operations.

This role is designed for a proactive professional who thrives in a fast-paced environment, enjoys solving problems independently, and can help create leverage for a busy executive managing multiple clients, projects, advisory roles, and business initiatives. The ideal candidate is self-directed, comfortable working across multiple client organizations without a set daily routine, and able to move priorities forward without requiring constant direction.

Key Responsibilities****Executive Support & Calendar Management

• Manage complex calendars across multiple organizations and client engagements.
• Coordinate meetings, reschedules, invitations, and follow-up communications.
• Identify scheduling conflicts and proactively resolve them.
• Assist with travel coordination and logistical planning when needed.
• Monitor executive priorities and help ensure critical deadlines are not missed.
• Independently manage priorities and move to the next appropriate task without requiring continuous direction.

Email & Relationship Management

• Monitor and organize email communications.
• Draft, review, and send professional correspondence on behalf of leadership.
• Maintain email tracking systems and follow-up workflows.
• Ensure important messages receive timely responses.
• Help maintain ongoing communication with clients, referral partners, and strategic contacts.

CRM & Business Development Support

• Maintain CRM records and relationship tracking systems.
• Monitor contact activity and identify outreach opportunities.
• Coordinate follow-up campaigns and value-add communications.
• Support lead nurturing and relationship management initiatives.
• Help ensure key contacts remain engaged and connected to the organization.

Project & Operations Coordination

• Attend meetings and capture action items, notes, and follow-up tasks.
• Support project managers with administrative and coordination tasks.
• Track deliverables, deadlines, and project updates.
• Assist with workflow management across multiple consulting engagements and client organizations.
• Coordinate internal communications and task follow-through.
• Manage changing priorities across multiple clients and projects in an environment where daily workflows may vary.

Document Production & Presentation Support

• Format presentations, proposals, reports, and client-facing materials.
• Adapt existing content into client-specific branded templates.
• Follow established brand standards, examples, templates, and previously approved materials rather than unnecessarily recreating existing work.
• Review documents for quality, consistency, grammar, and formatting accuracy.
• Review and refine AI-generated content using sound editorial judgment before presenting materials to leadership or clients.
• Ensure AI-assisted work aligns with established messaging, brand standards, tone, and quality expectations.
• Support development of SOPs, templates, and operational documentation.
• Maintain organized document repositories and file structures.

Marketing & Social Media Coordination

• Help maintain social media calendars and publishing schedules.
• Coordinate posting of content across LinkedIn and other professional platforms.
• Assist with content organization, formatting, and scheduling.
• Track content performance and maintain publishing consistency.

Preferred Skills & Qualifications

• 3+ years of Executive Assistant, Operations Coordinator, Project Coordinator, or similar experience.
• Experience supporting executives, consultants, founders, or professional service organizations.
• Strong calendar management and scheduling experience.
• Excellent written and verbal English communication skills.
• Experience with CRM systems, spreadsheets, and workflow management tools.
• Strong proficiency with Microsoft Office and Google Workspace.
• Strong working knowledge of LinkedIn and professional social media platforms.
• Ability to manage multiple clients, projects, and changing priorities with minimal supervision.
• Strong reasoning, problem-solving, and editorial judgment.
• Ability to work independently, determine appropriate next steps, and move work forward without constant direction.
• Exceptional attention to detail and organizational skills.
• Comfortable working independently in a remote environment.

Nice-to-Have (Bonus Skills)

• Experience supporting consulting, advisory, private equity, or professional services firms.
• Experience supporting multiple clients or organizations simultaneously.
• Social media coordination experience, particularly LinkedIn.
• Experience creating SOPs and process documentation.
• Familiarity with AI productivity tools such as Claude, ChatGPT, Read AI, or similar platforms.
• Experience reviewing and refining AI-generated content rather than relying on raw AI output.
• Basic project management experience.
• Experience working with distributed or international teams.

What we offer:

• Competitive compensation — $7–$8 per hour, paid in USD
• Fixed U.S. working schedule
• Fully remote role — work from anywhere
• Direct collaboration with U.S. small businesses and entrepreneurs
• Paid time off — 10 PTO days per year, plus 6 U.S. holidays off