Executive Assistant & Operations Manager

Role & responsibilities

Executive Assistance

• Manage the Founder calendar, meetings, and appointments.
• Schedule internal and external meetings.
• Coordinate travel arrangements, events, and executive schedules when required.
• Act as the primary point of communication between the Founder and the internal teams.

Operations Management

• Coordinate daily operational activities across departments.
• Monitor task progress and ensure deadlines are met.
• Follow up with team members regularly on pending assignments.
• Escalate delays or bottlenecks to management with proposed solutions.
• Maintain operational dashboards, trackers.
• Improve operational processes and recommend workflow enhancements.
• Timely scheduling and coordination of meetings.
• Meeting action items completed within deadlines.
• Task completion rate across teams.
• Follow-up efficiency and response time.
• Operational process improvements implemented.
• Team productivity and adherence to timelines.
• Accuracy and timeliness of operational reports.

Preferred candidate profile

• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize effectively.
• Strong problem-solving and decision-making skills.
• High level of ownership and accountability.
• Ability to work independently with minimal supervision.
• Strong attention to detail.

Technical Skills

• Zoom meetings
• Microsoft office
• Google Workspace
• Calendar Management (Google Calendar/Outlook)

Key Performance Indicators (KPIs)

• Timely scheduling and coordination of meetings.
• Meeting action items completed within deadlines.
• Task completion rate across teams.
• Follow-up efficiency and response time.
• Operational process improvements implemented.
• Team productivity and adherence to timelines.
• Accuracy and timeliness of operational reports.

What We're Looking For

• Self-driven and proactive professional.
• Strong leadership and coordination skills.
• Excellent follow-up and execution capabilities.
• Ability to handle confidential information with integrity.
• Comfortable working in a dynamic, fast-paced environment.
• Someone who ensures that "nothing falls through the cracks.
• Immediate joining