Executive Assistant & Project Coordinator

This job was posted by https://illinoisjoblink.illinois.gov : For more

Information, Please See https://illinoisjoblink.illinois.gov/jobs/13759312

**Executive Assistant and Project Coordinator**

• Location:** Hybrid, Chicago, IL
• Employment Type:** Full-Time
• Compensation Range:** $60,000 65,000
• The compensation above is the estimated hiring range for this position.

Final offers are determined based on a variety of factors including

Skills, Experience, Qualifications, Internal Equity, And Other job-related considerations.*

• To access a list of benefits for full-time jobs, please visit

www.moodybible.org/careers/benefits.\*

**Make an Impact Behind the Work That Moves Our Mission Forward**

Are you a highly organized, proactive professional who thrives on

bringing order to complexity, anticipating what leaders need, and

keeping important priorities moving forward?

Moody Bible Institute is seeking an Executive Assistant & Project

Coordinator to serve as a trusted partner to our Chief Marketing and

Enrollment Officer (CMEO). This is an opportunity for an experienced

executive support professional who enjoys working closely with senior

leadership while also coordinating projects, strengthening processes,

and helping a dynamic department operate at its best.

**About Us**

Moody Bible Institute is a Christ-centered higher education and media

ministry dedicated to equipping people with the truth of God's Word.

Through trusted biblical teaching, media, and educational resources,

Moody reaches audiences around the world with the gospel and seeks to

make a lasting Kingdom impact.

**The Opportunity**

Reporting in support of the Chief Marketing and Enrollment Officer, the

Executive Assistant & Project Coordinator provides executive,

administrative, operational, and project support that enables the CMEO

and Marketing and Enrollment leadership team to remain focused on their

highest priorities.

You will take ownership of the CMEOs complex calendar and daily

priorities, coordinate leadership meetings and events, track key

commitments and deliverables, support departmental projects and

workflows, and help ensure consistent follow-through across the

organization. You will also provide limited administrative and project

support to the CMEOs direct reports, including the Director of

Enrollment, and serve as an important connector across Marketing,

Enrollment, senior leadership, ministry partners, and other

stakeholders.

This role is ideal for someone who sees beyond the task in front of

them, anticipates what is needed next, exercises excellent judgment, and

enjoys creating the structure that allows leaders and teams to succeed.

**What Youll Do**

**Executive Support & Priority Management**

• Own and proactively manage the CMEOs daily calendar, strategically

balancing priorities, meetings, preparation time, travel, deadlines,

and changing business needs.

• Anticipate and resolve scheduling conflicts while helping ensure the

CMEOs time remains aligned with organizational and departmental

priorities.

• Coordinate business correspondence, inquiries, travel arrangements,

expense reporting, and confidential records with professionalism,

discretion, and responsiveness.

• Help the CMEO maintain focus and accountability by tracking

commitments, approvals, project milestones, performance metrics,

quarterly EOS Rocks, and other key deliverables.

• Prepare the CMEO for meetings by coordinating agendas, materials,

background information, logistics, and appropriate follow-up.

**Meetings, Communication & Leadership Coordination**

• Coordinate internal and external meetings, including scheduling,

agendas, materials, virtual or in-person logistics, hospitality,

minutes when needed, and follow-up on decisions and action items.

• Plan and coordinate department-wide meetings, leadership offsites,

and other key events, including communications, logistics,

materials, and budgets.

• Serve as a member of the Marketing and Enrollment leadership team,

supporting meeting rhythms, communication, coordination, and

follow-through.

• Serve as an integrator for EOS Level 10 (L10) meetings, helping

maintain structure, accountability, and visibility to priorities.

• Represent the CMEO or Marketing and Enrollment department in

meetings when requested.

**Project & Department Operations**

Coordinate select Marketing and Enrollment projects, helping organize

timelines, stakeholders, deliverables, communication, and

follow-through.

Provide limited administrative and project support to the CMEOs direct

reports, including the Director of Enrollment, related to leadership

meetings, priority projects, scheduling, document preparation, and

shared departmental initiatives.

Manage administrative workflows involving contracts, invoices, purchase

requests, document routing, and legal or leadership approvals.

Serve as a subject-matter expert for designated workflow and

administrative platforms.

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