Executive Assistant & Project Support

• Part Time/Full Time opportunity
• Based in Shailer Park, QLD
• Executive Assistant & Project Support role

About the Client

The Executive Assistant & Project Support position is with Karlka Recruiting Group and is based in Shailer Park, QLD and is offered on a Part Time/Full Time basis.

About the Position

The Executive Assistant & Project Support role provides high-level administrative and project support, ensuring the efficient coordination of meetings, communications, projects, business priorities and administrative processes. The position supports stakeholder engagement activities, project documentation, reporting requirements and organisational priorities.

Duties

• Manage and triage executive email inboxes.
• Monitor, track and follow up outstanding actions.
• Organise, file and maintain electronic records and correspondence.
• Coordinate meetings, appointments and diary management.
• Prepare meeting agendas, briefing materials and supporting documentation.
• Coordinate stakeholder communications on behalf of executives.
• Manage travel bookings and logistics.
• Draft correspondence, reports, presentations and business communications.
• Attend meetings and record accurate minutes.
• Distribute meeting actions and monitor completion.
• Maintain project registers, trackers and documentation.
• Monitor project milestones, deliverables and deadlines.
• Coordinate project meetings and stakeholder engagement activities.
• Maintain SharePoint folders and project records.
• Provide general administrative support across company projects and priorities.

Requirements / Skills

• Certificate IV in Business Administration, Project Administration or similar (desired).
• Previous experience as an Executive Assistant, Personal Assistant, Project Administrator or similar role.
• Exceptional organisational and time management skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail and accuracy.
• Ability to exercise discretion and maintain confidentiality.
• Strong stakeholder engagement and relationship management skills.
• Ability to work independently and proactively in a fast-paced environment.
• Experience using Microsoft 365 applications including Outlook, Word, Excel, Teams and SharePoint.
• Knowledge of Microsoft Bookings for scheduling and appointment management.
• Experience creating and managing forms, surveys and workflows using Microsoft Forms.
• Familiarity with Microsoft Copilot and AI-powered productivity tools.

Benefits Working With Us

• Part Time/Full Time opportunity
• Based in Shailer Park, QLD right next to the Hyperdome
• Onsite parking
• Flexible hours
• Wednesday WFH
• Employee Assistance Program available

How to Apply

Apply now to be considered for submission to our client by due date: 30/10/2026

Consultant: Sang Nguyen-Pham

Email for questions only: [email protected]

Please apply through this portal. Any applications through email may be missed.

Nyiyaparli and other Aboriginal or Torres Strait Islander candidates are strongly encouraged to apply.

Only shortlisted candidates will be contacted for further discussion.

Applications received after the due date may be considered for similar roles.