Executive Assistant & Recepcionist

Position Summary Job Description – Executive Assistant & Receptionist

We are seeking an organized and proactive Executive Assistant & Receptionist to join our team at ATL Technology CR Ltda. This role is essential to ensuring the smooth day-to-day operation of the company, providing high-level administrative support to management while serving as the first point of contact and the face of the organization.

Key Responsibilities

• Manage and coordinate executive calendars, including scheduling meetings and travel arrangements.
• Prepare, edit, and proofread confidential documents, presentations, and reports.
• Serve as the primary point of contact for the office, screening and directing phone calls, emails, and correspondence.
• Greet and welcome visitors, clients, and vendors in a professional and courteous manner.
• Manage incoming and outgoing mail and courier/package shipments.
• Maintain a tidy and presentable reception area and common office spaces.
• Coordinate logistics for internal and external events, including room bookings and materials setup.
• Handle filing, recordkeeping, and database maintenance.
• Support the preparation and tracking of expenses and budgets.
• Order and maintain inventory of office supplies.
• Provide general administrative support to various departments as needed.

Qualifications

• Bachelor's degree or technical diploma in Executive Secretarial Studies, Office Administration, or a related field.
• Minimum of 3 years of proven experience in a similar role.
• Advanced English proficiency (written and spoken) required.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills, with strong attention to detail and the ability to prioritize.
• Outstanding interpersonal and communication skills, both verbal and written.
• Proactive, discreet, and professional demeanor.
• Ability to work both independently and collaboratively within a team.
• Availability to work standard office hours.
• Availability to work ON SITE.