Executive Assistant & Scheduling Coordinator

Company: JJS & Associates

Schedule: Full-Time (Up to 40 hours/week) — Mountain Time business hours

Compensation Range: $18 - 20 per hour

Employment Type: Hourly, Non-Exempt

Position Overview

The Executive Assistant & Office Coordinator serves as a trusted partner to leadership, keeping executive-level team members organized, on schedule, and on top of their inboxes. This role is primarily responsible for calendar and scheduling management — both internal and external — and email/inbox management, with additional support across Google Drive file management, organization, and other duties as assigned.

This is a growth-oriented position designed for someone who is proactive, detail-oriented, and eager to develop new skills over time. In addition to executing assigned tasks, the ideal candidate will gradually take on expanded responsibilities, including supporting process improvements, enhancing workflows, and contributing to broader business initiatives as experience and capacity grow.

Core Responsibilities

• Manage executive calendars, scheduling, and meeting coordination for both internal team members and external clients/partners
• Serve as the primary point of contact for scheduling requests, resolving conflicts and finding time proactively
• Manage email communications and inboxes for executive-level team members, triaging, flagging priorities, and drafting responses
• Take notes, track action items, and support follow-through on meetings and projects
• Organize and maintain Google Drive files, folders, and shared documents for accuracy and easy access
• Prepare documents, reports, and presentations
• Provide general administrative and organizational support
• Support client communications and coordination
• Other duties as assigned

This role focuses on execution and coordination, with increasing responsibility over time based on performance and business needs.

Qualifications

• Experience in administrative, executive support, or similar role
• Strong organizational and time management skills
• Excellent communication (written and verbal)
• High level of discretion and professionalism
• Proactive mindset with a desire to grow into a larger role
• Comfortable learning new tools, systems, and processes
• Comfortable working in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and monday.com
• Available during Mountain Time business hours

Pay: $18.00 - $20.00 per hour

Expected hours: 30.0 – 40.0 per week

Work Location: Remote