Executive Assistant and SNZ Board Administrator

At Suncorp New Zealand, we're committed to creating better futures for our customers, communities and people. We're looking for a highly organised and proactive Executive Assistant & Board Administrator to join our Legal & Corporate Services team on a 6 month fixed term contract.

This unique role provides executive support to the Head of Legal & Corporate Services NZ while also playing a critical role in the administration and coordination of Suncorp New Zealand's Board activities. You'll be at the centre of a fast-paced environment, working with senior leaders, directors and key stakeholders across the organisation to ensure the smooth operation of executive and governance activities.

What you'll be doing

As Executive Assistant & Board Administrator, you'll be responsible for delivering professional, efficient and confidential support across executive administration, board governance and team operations.

You'll:

• Provide executive support to the Head of Legal & Corporate Services NZ, including complex diary management, meeting coordination and prioritisation of commitments.
• Coordinate board and committee meeting logistics, including calendars, meeting papers, venues, technology requirements and catering.
• Manage Board reporting processes through Diligent, including uploading papers, maintaining records and supporting directors with access to governance documentation.
• Support the preparation, collation and distribution of board materials and governance documentation.
• Assist with board administration activities including document execution, electronic signatures, filings and record management.
• Prepare correspondence, presentations, reports and meeting documentation to a high professional standard.
• Coordinate travel arrangements, team events, office administration and special projects as required.
• Manage invoices, expenses and contractor administration activities.
• Maintain highly confidential information with discretion and professionalism.
• Build strong relationships with senior leaders, Board members and internal and external stakeholders.
• Contribute to continuous improvement initiatives and support collaborative ways of working across the business.

What you'll bring

We're looking for a proactive, detail-oriented professional who thrives in a dynamic environment and enjoys supporting senior leaders and governance functions.

You'll have:

• Proven experience supporting senior executives within a corporate environment.
• Experience coordinating board, governance or company secretariat activities, or a strong interest in developing expertise in this area.
• Exceptional organisational skills with the ability to manage multiple priorities and competing deadlines.
• Advanced Microsoft Word and Outlook skills, with proficiency in Excel and PowerPoint.
• Strong written and verbal communication skills with a high level of professionalism.
• Excellent stakeholder management and relationship-building capabilities.
• A proven ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and a proactive, customer-focused approach.
• Qualifications in office administration, business studies or a related discipline will be highly regarded.

Why join us?

At Suncorp New Zealand, we're proud to be part of one of Australasia's leading financial services groups. Our people are empowered to make a meaningful impact through collaboration, innovation and a commitment to delivering great customer outcomes.

We offer:

• Flexible and hybrid ways of working.
• A supportive and inclusive team culture.
• Opportunities to work closely with senior leaders and board stakeholders.
• Exposure to corporate governance and strategic business activities.
• Ongoing learning and development opportunities.
• A role where your contribution directly supports the success of the organisation.

At Suncorp, we believe our best work comes from diverse perspectives and experiences. We are committed to creating an inclusive workplace where everyone feels valued, respected and empowered to succeed.

If you require more information or any support and adjustments to participate equitably in our recruitment process or in the workplace, we encourage you to contact [email protected] for a confidential conversation.

Apply now and be part of something bigger.