Executive Assistant (arabic speaking)

Role Overview

We are seeking a highly organised and professional Executive Assistant (EA) to provide coordination and administrative support to senior leadership, with a particular focus on government relations and stakeholder management.

The successful candidate will be fluent in Arabic and English and have previous experience working with government entities, clients or stakeholders in the UAE. They will coordinate meetings, manage correspondence, facilitate communication with government contacts and ensure the smooth execution of executive-level activities.

The role requires excellent communication skills, discretion, attention to detail and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support and Coordination

• Provide day-to-day administrative and coordination support to senior leadership.
• Manage executive calendars, schedule meetings and coordinate appointments.
• Prepare meeting agendas, briefing materials, presentations and supporting documentation.
• Coordinate travel arrangements, itineraries and logistics for meetings and official engagements.
• Track actions arising from meetings and ensure deadlines are met.

Government Relations and Stakeholder Management

• Coordinate communication and engagement with UAE government entities, officials and external stakeholders.
• Arrange meetings, official visits and appointments with government representatives.
• Manage Arabic and English correspondence, ensuring professional and culturally appropriate communication.
• Support the preparation and submission of official documents, requests and correspondence to relevant authorities.
• Follow up on government-related matters, approvals and administrative processes, as required.
• Build and maintain effective working relationships with government contacts and key stakeholders.

Communication and Administration

• Draft, review and translate correspondence, reports and other documents in Arabic and English.
• Handle confidential information and sensitive communications with discretion.
• Maintain accurate records, contact lists, documentation and meeting schedules.
• Coordinate with internal departments to ensure timely responses to executive requests.
• Support the planning and delivery of corporate events, official functions and executive engagements.

Candidate Requirements

• Bachelor's degree in Business Administration, Communications, Public Relations or a related field preferred.
• Previous experience as an Executive Assistant, Executive Coordinator or in a similar support role.
• Fluency in Arabic and English, both written and spoken, is essential.
• Demonstrable experience working with UAE government entities, government clients or senior government stakeholders.
• Strong understanding of professional etiquette and communication protocols within the UAE.
• Excellent organisational, planning and time-management skills.
• Strong written communication skills, including drafting formal correspondence in Arabic and English.
• High level of professionalism, discretion and attention to detail.
• Proficiency in Microsoft Office, including Outlook, Word and PowerPoint.
• Ability to manage competing priorities, work independently and respond effectively to changing requirements.

Personal Attributes

• Professional, confident and approachable.
• Culturally aware, with strong interpersonal and relationship-management skills.
• Proactive, resourceful and solutions-oriented.
• Highly organised, reliable and detail-focused.
• Comfortable engaging with senior executives, government officials and external stakeholders.
• Able to handle sensitive matters with confidentiality and sound judgement.