Executive Assistant, Asset Management

Position Description

This position will be responsible for supporting a broad range of administrative matters in CITICS Asset Management. Duties will include expense and travel management for departmental senior management; all OA administrative matters; production of marketing and pitch documentation and internal presentations and reports; documentation approval, execution and processing; some departmental event management; and various filing, company secretarial and board management matters.

Candidates for this position will need to be organized, versatile, detail-orientated, and be a good team player. The successful candidate will be a confident, proactive, have a problem-solving mentality and be willing and able to use their initiative.

This position is located in Hong Kong.

Key Areas of Responsibilities

• Provide general administrative support to the department
• Make travel arrangements, bookings and approvals for department members
• Manage expense, document and other departmental approvals
• Assist with production of pitch and marketing materials (printing, binding etc)
• Prepare proposals, reports, presentations and other corresponding documents
• Other miscellaneous matters (sending/couriering materials, managing business support issues, coordinate AM team events, etc)
• Handle ad-hoc duties assigned by the department head/ manager

Requirements

• Degree holder, formal secretarial training an advantage
• 3-6 years of relevant working experience
• Independent, attentive to detail, and able to meet tight timelines
• Strong sense of responsibility and self-motivation
• A team player with good communication and interpersonal skills
• Good command of written and spoken English, Cantonese and Mandarin
• Proficiency in MS Word, Excel, PowerPoint and Chinese word processing