Executive Assistant Associate

About the role

The Executive Assistant Associate role provides high-level administrative and operational support to senior executives, ensuring the smooth coordination of daily schedules, communications, and key business activities. This position requires a highly organized, proactive, and detail-oriented professional with strong communication skills, the ability to manage multiple priorities, and a high level of confidentiality and professionalism. Serving as a trusted partner to leadership, the role goes beyond traditional administrative duties to help executives remain focused, organized, and effective in their decision-making and priorities.

Key responsibilities

• Manage complex calendars, scheduling, meeting coordination, and related logistics, including travel arrangements

• Provide high-level administrative and operational support to senior management

• Prepare agendas, reports, presentations, and other briefing materials for leadership meetings

• Screen and prioritize correspondence, calls, and requests, ensuring timely responses and follow-ups

• Coordinate internal and external meetings, track action items and deadlines, and ensure execution of key deliverables

• Liaise with internal teams and external stakeholders on behalf of leadership to facilitate communication and alignment

• Maintain accurate records, documentation, and filing systems

• Handle sensitive and confidential information with discretion and professionalism

• Process expenses, invoices, and other general administrative tasks

• Support business planning cycles, leadership meetings, and ad hoc requests from senior leaders as needed

About you

• Bachelor's degree in Business Administration or a related field
• Minimum 3–5 years of experience in executive secretarial or personal assistant roles, preferably supporting senior management
• Strong organizational and multitasking skills with the ability to manage competing priorities effectively
• High level of discretion, professionalism, and attention to detail
• Strong judgment and problem-solving abilities, with excellent interpersonal and communication skills and the ability to interact confidently with stakeholders at all levels
• Proactive, self-motivated, and able to work independently in a fast-paced environment
• Proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Excel
• Familiarity with AI productivity tools such as OpenAI (ChatGPT), Claude AI, Manus AI, and other similar platforms is an advantage
• Strong command of English, both written and spoken

Please apply via: https://montivory.bamboohr.com/careers/25