Executive Assistant - Associate

Responsibilities

Key responsibilities include:

• Provide comprehensive executive and administrative support to senior leadership by managing complex calendars, meetings, priorities, and leadership communications across teams.

• Coordinate domestic and international travel, including itineraries, accommodation, transportation, and business visa processing, ensuring seamless travel experiences.

• Act as a key liaison between leadership and internal/external stakeholders, managing business communications, presentations, correspondence, and confidential information with discretion.

• Plan and coordinate training programs, onboarding initiatives, leadership visits, meetings, employee engagement activities, and business events, ensuring smooth execution of end-to-end logistics.

• Prepare reports, analyze dashboards, and generate business insights using advanced Excel, PowerPoint and other reporting tools to support data-driven decision-making and operational excellence.

• Support leadership initiatives, special projects, and ad-hoc requests while driving process improvements and ensuring timely execution of key deliverables.

• Handle highly confidential information in compliance with organizational policies, governance standards, and data privacy requirements.

Skills

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• Bachelor's Degree with 23 years of experience in Executive Assistance, Business Operations, or Administrative Support.

• Strong organizational, prioritization, and multitasking skills with the ability to manage competing priorities and meet deadlines.

• Excellent verbal, written, and interpersonal communication skills with the ability to collaborate effectively across all levels.

• High level of discretion, integrity, and professionalism in handling confidential information.

• Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, Word, and Outlook. Working proficiency in use of AI tools.

• Strong analytical, problem-solving, and reporting skills with a focus on process improvement and operational excellence.

• Ability to work independently in a fast-paced, matrixed environment while managing cross-functional activities and ad-hoc requests.