Executive Assistant (AU Operations)

Executive Assistant (AU Operations)

Fig Advisory | Onsite – Philippines | Full-Time | AU Shift

Join One of the 2026 Best Workplaces in the Philippines

About the role

We are looking for a highly organised, proactive, and professional Executive Assistant to provide high-level support to company leadership. This role is ideal for someone who can anticipate needs, manage competing priorities, communicate confidently, and keep executives focused on what matters most. You'll become a trusted partner, helping drive efficiency across the business while maintaining the highest level of professionalism and confidentiality. At Fig Advisory, an Executive Assistant is more than administrative support—you are a key contributor to leadership success and business operations.

Key responsibilities

• Manage complex calendars, appointments, and meetings across AU time zones
• Coordinate travel arrangements and itineraries when required
• Screen, prioritise, and manage executive emails and communications
• Prepare agendas, presentations, reports, and meeting materials
• Take meeting minutes and ensure action items are completed
• Organise digital files, documents, and confidential records
• Coordinate meetings with internal teams, clients, and stakeholders
• Track deadlines, follow up on outstanding tasks, and monitor progress
• Conduct research and prepare summaries for business decisions
• Assist with document preparation, correspondence, and reporting

About you

• Previous experience as an Executive Assistant, Personal Assistant, Executive Administrator, or similar role
• Strong proficiency in Google Workspace and Microsoft Office
• Experience using project management tools such as Asana, Trello, Monday.com, or similar platforms
• Excellent written and verbal English communication skills
• Outstanding organisational and time management skills
• High attention to detail and ability to manage multiple priorities
• Ability to work independently with minimal supervision
• High level of professionalism, discretion, and confidentiality

About us

Fig Advisory has officially been recognised as one of the GPTW 2026 Best Companies in the Philippines. We are building a high-performance team. We are not a BPO or temp agency. We become an extension of our clients' businesses—and we're looking for Executive Assistants who operate with the same level of professionalism, ownership, and commitment.

Benefits

• Every Monday – Free Breakfast
• Every Friday – Free Lunch
• 13th-month pay
• Government-mandated benefits
• Leave credits
• Growth-focused and supportive work environment
• Opportunities to grow into senior executive support, operations, project management, and leadership roles