Executive Assistant (Bilingual in Chinese)

GENERAL FUNCTION / SUMMARY

We are

seeking

a highly organized, detail-oriented Executive Assistant to provide high-level administrative support to multiple senior executives while taking ownership of day-to-day operational coordination. The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment managing competing priorities.

This role requires excellent communication skills, strong judgment, and the ability to

maintain

confidentiality at all times. Bilingual

proficiency

in English and Chinese is

required

.

MAJOR DUTIES AND RESPONSIBILITIES

Executive & Administrative Support:

• Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and resolving scheduling conflicts

• Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries

• Serve as a primary point of contact between executives and internal/external stakeholders

• Prioritize and manage incoming requests, ensuring alignment with executive priorities

• Prepare, proofread, and manage correspondence, reports, and presentations

• Organize meetings, including agenda preparation,

  logistics

  coordination, note-taking, and follow-ups

• Track deadlines, action items, and deliverables across multiple executives

• Handle confidential and sensitive information with the highest level of discretion

• Assist

  with event planning and coordination as needed

• Support special projects and cross-functional initiatives

BASIC QUALIFICATIONS

• Proven experience as an Executive Assistant supporting multiple executives or senior leadership

• Bilingual in English

  (written and verbal) and Chinese (verbal)

• Exceptional organizational and time-management skills with the ability to manage competing priorities

• Strong attention to detail and accuracy

• Ability to multitask and perform under tight deadlines

• Excellent written and verbal communication skills

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Strong problem-solving skills and ability to exercise sound judgment

• High level

  of professionalism and discretion

• Experience with vendor management, purchasing, and shipment tracking

Preferred Qualifications

• At least 5 years of experience as a

  n

  Executive Assistant

• Experience supporting C-level executives

• Experience in

  financial industries

• Familiarity with travel booking platforms and expense reporting systems

• Experience coordinating across multiple departments or teams

• Experience with cost analysis, budgeting, or vendor negotiations

• Comfortable handling high-volume operational workflows

Additional Expectations

• Ability to act as a gatekeeper and effectively manage executive time and priorities

• Proactive mindset with the ability to

  anticipate

  needs and address issues before they arise

• Comfortable working in a dynamic, fast-paced environment

• Occasional flexibility outside standard business hours, as needed

• Takes ownership of tasks and drives them through completion with minimal supervision

WHO WE ARE

With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services-including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management-through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals.

WHY JOIN US

• Industry Leader : Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network.

• Multilingual & Multicultural : Work in a dynamic, diverse environment that understands and serves multicultural communities.

• Career Growth : Access to cross-functional training, licensing support, and professional development opportunities.

• Collaborative Culture : Be part of a supportive team that values innovation, initiative, and shared success.

• Impactful Work : Help individuals and families achieve financial security and generational wealth.

WHAT WE OFFER

• Competitive salary and benefits package.

• Opportunity to work in a collaborative and innovative environment.

• Professional development and growth opportunities.

• Pay starts at $23.08 ~ $28.85/hour based on experience.