Executive Assistant / Bookkeeper

Working Hours: Monday – Friday, 9:00 AM – 5:00 PM EST

Location: Remote

Position Overview We are looking for a highly organized and detail-oriented Executive Assistant / Bookkeeper to manage day-to-day bookkeeping responsibilities while providing administrative and executive support. The ideal candidate will have strong bookkeeping experience, be proficient in QuickBooks Online , and be comfortable managing financial records and daily office tasks.

Key Responsibilities Bookkeeping & Financial Administration

• Manage day-to-day bookkeeping activities using QuickBooks Online.
• Prepare and send customer invoices.
• Enter and record payments accurately and promptly.
• Perform daily and regular bank and account reconciliations.
• Ensure all financial transactions are accurately recorded and up to date.
• Monitor outstanding invoices and assist with accounts receivable follow-ups.
• Maintain organized and accurate financial records.
• Review transactions for discrepancies and ensure corrections are made promptly.
• Assist with financial reports and bookkeeping-related tasks as required.
• Ensure bookkeeping records and accounts remain current and accurate.

Executive & Office Support

• Assist with daily administrative and office tasks.
• Manage and organize documents, records, and correspondence.
• Assist with scheduling, email management, and general coordination.
• Support the executive with day-to-day administrative requirements.
• Communicate with clients, vendors, and internal team members as required.
• Help ensure daily office operations run smoothly and efficiently.
• Take on additional administrative responsibilities as needed.

Requirements

• Proven experience in bookkeeping and financial administration.
• Strong hands-on experience with QuickBooks Online.
• Experience with invoicing, payment entry, and reconciliations.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to keep financial records consistently up to date.
• Good written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Comfortable working remotely and collaborating with a U.S.-based team.
• Proficiency in Microsoft Office and Google Workspace is an advantage.