Executive Assistant, Business Operations

Location:
Singapore

Industry:
Investment Management

Job Description

We are an investment management firm focused on equity investments and innovative finance. We are seeking a proactive, organized, and detail-oriented

Executive Assistant, Business Operations

to support our daily business operations, client relationship management, and corporate events.

The ideal candidate should possess strong communication and organizational skills, a positive attitude, and a genuine interest in artificial intelligence (AI), emerging technologies, and the investment industry.

Key Responsibilities

1. Client Relations & Event Coordination

Assist the Client Relationship Manager in daily client communications, meeting arrangements, and follow-up activities.

Support the planning, coordination, and execution of regular client events, investment seminars, networking sessions, and private gatherings.

Coordinate event logistics, including invitations, guest registration, venue arrangements, catering, and event materials.

Provide on-site support to ensure smooth event execution and a professional client experience.

Assist with post-event follow-ups, feedback collection, and event documentation.

2. Business Operations & Administrative Support

Support daily office operations and general administrative matters.

Assist with scheduling meetings, coordinating appointments, and arranging business-related activities.

Prepare presentations, reports, meeting minutes, and other business documents.

Liaise with internal teams, external vendors, and business partners to ensure smooth coordination.

Track assigned tasks, follow up on deadlines, and support the timely completion of ongoing projects.

Assist in improving internal processes and operational efficiency.

3. Research, Technology & AI Applications

Conduct basic research on artificial intelligence, emerging technologies, investment trends, and relevant industry developments.

Assist in preparing research summaries, newsletters, presentations, and event-related materials.

Explore and utilize AI tools to enhance productivity, research, content preparation, and administrative workflows.

Stay informed about new technologies and identify opportunities to apply digital tools in daily operations.

Requirements

Diploma or Bachelor's degree in Business Administration, Finance, Marketing, Communications, or a related field.

Strong organizational, communication, and interpersonal skills.

Detail-oriented, responsible, proactive, and able to manage multiple tasks efficiently.

Good command of English and Mandarin, both written and spoken, to communicate with English- and Mandarin-speaking clients and business partners.

Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable using digital productivity tools.

Strong interest in AI, emerging technologies, and the investment industry.

Professional, service-oriented, and comfortable interacting with clients and senior executives.

Ability to handle confidential information with discretion.

Previous experience in administrative support, event coordination, client services, or business operations is an advantage.

Fresh graduates with a positive attitude and willingness to learn are welcome to apply.

What We Offer

Exposure to the investment management industry and emerging technologies.

Opportunities to participate in high-level business events and client engagement activities.

A collaborative and dynamic working environment.

Professional development and opportunities to take on greater responsibilities.