Executive Assistant, CEO office

About the role

Provides accurate and reliable administrative, coordination and document management support for CEO Office, Board Secretariat and corporate administrative matters. The role requires a high level of confidentiality, strong organisational skills, accountability and timely follow-through.

Key responsibilities

CEO Office Administration:

• Support the CEO’s calendar, meetings, reminders, travel, claims and other administrative arrangements.
• Maintain accurate physical and electronic records through proper filing, scanning, labelling and retrieval.
• Monitor assigned tasks, deadlines and follow-up matters, and highlight issues promptly.

Corporate Administrative:

• Maintain corporate governance records with proper filing, version control, accuracy and confidentiality.
• Support Board, Board Committee and corporate event arrangements, including logistics, papers and records.
• Assist with formatting, circulation and filing of corporate documents, and coordinate follow-up actions.

Others:

• Handle CEO Office, Board and corporate information with strict confidentiality and discretion, communicate professionally with internal and external stakeholders.
• Perform other duties assigned by the supervisor.

About you

• Minimum Diploma in any related discipline or equivalent
• Minimum 2 years secretarial or administrative experience is preferred; or entry level is welcome to apply (training is provided)
• Proficient in Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams
• Organised, dependable and meticulous, with strong accountability, initiative, communication skills, confidentiality and the ability to manage priorities independently
• Able to start immediately/short-notice