Executive Assistant (Chinese-Speaking)

Job Purpose

The Executive Coordinator is responsible for providing high-quality administrative, coordination, and language support to the Warehouse Manager and IT Manager (Chinese expatriates). This role also supports cross-function coordination across departments to ensure smooth communication, efficient execution, and alignment of business operations.

Key Responsibilities:

1. Executive Support (Primary Focus)

• Provide comprehensive administrative and coordination support to the Warehouse Manager and IT Manager
• Manage schedules, arrange meeting, and coordinate appointments
• Prepare documents, report, presentations, and meeting minutes
• Track and follow up on assigned tasks to ensure timely completion
• Provide personal assistance with daily activities during working days and occasional emergency support outside regular working hours.

2. Language and Communication Support (Critical Role)

• Act as a communication bridge between Chinese expatriates and local teams
• Translate and interpret (Chinese <-> Thai) for meetings, emails, and documents
• Ensure clear, accurate, and professional communication across stakeholders

3. Cross-functional Coordination

• Coordinate with internal stakeholders (e.g., Sales, Warehouse, Finance, HR, Marketing)
• Support inter-department communication and follow-up actions
• Assist in company-wide coordination tasks and special assignments as required
• Note: This role is expected to support both assigned managers and other departments when needed

4. Administrative and Office Support

• Handle documentation, filing, and record management
• Support office coordination (meeting arrangements, logistics, travel if required)
• Assist in procurement or administrative processes as needed

5. Task Monitoring and Execution Support

• Monitor progress of key tasks and projects assigned by management
• Follow up with relevant stakeholders to ensure alignment and timely execution
• Identify delays or issues and escalate appropriately

Qualifications

• Bachelor’s degree in any related field
• Minimum 2 years of experience in coordination / administrative / assistant roles
• Fluent in Chinese (Mandarin), and Thai -verbal and written communication.
• HSK Level 5 certification or above is required.
• Good command of Thai and/or English
• Strong coordination and communication skills, with a high attention to detail.
• Able to multitask and work in a dynamic environment
• Proficient in MS Office tools (Excel, Word, PowerPoint, Outlook)
• Professional, dependable, and able to handle confidential information with discretion.

Competencies

• Strong coordination and communication skills
• Language cridging capability (Chinese <-> Thai)
• Proactive, service-minded, and well-organized
• Attention to detail and accountability
• Flexibility and adaptability

Why Join Us

• Group medical insurance. (OPD Up to 45,000 THB Per Year)

• Dental Up to 3,000 THB/Year.

• English Competency Allowance Up to 2,000 THB/Month

• Chinese Competency Allowance Up to 2,000 THB/Month

• Performance-based Incentive, Salary increase, and Bonus.

• Up to 30 Days for Vacation Leave.

• Up to 7 Days for Ordination Leave.

• 19 Days for Public Holidays.

• Provident Fund

• Birthday Party (1 Time/Month)

• Outing (1 Time/Year)

• Snacks and Beverage Trial

• Training program

• Company activities

• Monetary Support / Gifts / Condolence Contributions for the following occasions: graduation, passing a specialized professional examination, marriage, childbirth, hospitalization, and bereavement.

Work Location: BTS St. Louis, Sathorn

Website: https://want-want.co.th/en/about/