Executive Assistant

Full-Time | Work From Home | Fixed Day Shift (Australian Time Zone)

About the Role

We are seeking an experienced, highly organised Executive Assistant who can bring structure, clarity, and momentum to a busy executive environment.

This is a long-term, full-time role for someone who understands what effective executive support looks like: anticipating needs, managing priorities, keeping communication clear, and ensuring actions are followed through to completion.

You will provide high-level support to senior executives, Directors, and client stakeholders at a C-suite level. Using your organisational, communication, and proactive support skills, you will help create order around competing priorities, improve visibility across key tasks, and ensure executives are well prepared and able to focus on strategic responsibilities.

This role is suited to an experienced EA who is confident working independently, comfortable taking ownership, and able to bring calm, consistency, and professional judgement to a fast-moving environment.

You will work within an ISO-accredited organisation that values clear systems, accountability, and continuous improvement, supporting Australian-based executives during standard Australian business hours.

Our Values

Our work is guided by four core values:

• Accountability – We take ownership, follow through, and do what we say we will do.
• Courage – We communicate openly, raise issues early, and act with confidence and sound judgement.
• Simplicity – We create clarity through organised systems, clear priorities, and practical solutions.
• Growth – We learn from experience and continually improve how we work.

We are looking for someone whose natural approach to executive support aligns with these values.

Who This Role Suits

This role will suit someone who:

• Has proven experience providing high-level executive support
• Is skilled at bringing structure and clarity to complex or fast-moving environments
• Anticipates needs and takes action without waiting to be directed
• Communicates clearly, professionally, and confidently with senior stakeholders
• Is highly organised and able to manage competing priorities without losing attention to detail
• Takes ownership of actions and ensures tasks are followed through to completion
• Uses sound judgement when handling confidential, sensitive, or time-critical matters
• Is comfortable working independently while remaining closely connected to the broader team
• Values stability, professional trust, and long-term contribution
• Is looking for a role they can commit to, rather than a short-term stepping stone

Industry background is less important than demonstrated EA experience, strong judgement, reliability, and the ability to create structure around executive priorities.

Key Responsibilities

C-Suite and Executive Support

• Provide comprehensive executive support to Directors, senior executives, and client stakeholders
• Manage complex calendars, appointments, meetings, and competing priorities across multiple time zones
• Ensure executives are prepared for meetings, commitments, deadlines, and key decisions
• Oversee executive inboxes, prioritise communications, and ensure timely responses and follow-up
• Act as a trusted point of contact between executives, clients, internal teams, and external stakeholders
• Anticipate executive needs and proactively identify areas requiring attention or action
• Exercise discretion and sound judgement when managing confidential or sensitive information

Planning, Coordination and Follow-Through

• Coordinate, track, and follow up on executive actions, commitments, and deadlines
• Create visibility across priorities and ensure agreed actions are progressed and closed out
• Support forward planning by identifying upcoming requirements, dependencies, and potential conflicts
• Maintain clear task lists, action registers, meeting notes, and progress updates
• Assist with project coordination and executive-level task management
• Support the consistent use of task and project management systems, including Monday.com, Assignit, or similar platforms
• Escalate risks, delays, or unresolved matters early and with appropriate context

Communication and Stakeholder Coordination

• Draft and manage professional correspondence on behalf of executives
• Communicate confidently and professionally with senior leaders, clients, and stakeholders
• Coordinate internal and external meetings, ensuring agendas, documents, and follow-up actions are prepared
• Maintain clear and accurate communication between executives and key stakeholders
• Support positive working relationships through responsiveness, professionalism, and reliability

Documentation and Systems

• Prepare executive reports, presentations, briefing documents, and correspondence
• Maintain organised systems for calendars, emails, tasks, records, and document management
• Support structured, ISO-aligned processes and documentation requirements
• Improve administrative workflows to increase clarity, consistency, and efficiency
• Maintain accurate records and ensure information is accessible, current, and well organised

General Executive Administration

• Provide high-level administrative and coordination support as required
• Assist with planning, reporting, meeting preparation, and operational follow-up
• Contribute to simple, consistent, and effective ways of working across the executive function

Skills and Experience

• Proven experience as an Executive Assistant supporting senior executives, Directors, or C-suite leaders
• Strong organisational capability with demonstrated experience managing complex priorities
• Excellent written and verbal communication skills
• High attention to detail and a strong focus on task completion and follow-through
• Demonstrated ability to anticipate needs and provide proactive executive support
• Confidence working independently and making sound decisions within agreed responsibilities
• Strong calendar, inbox, meeting, and document management skills
• Experience coordinating projects, actions, and executive priorities
• Proficiency in Microsoft Office 365
• Familiarity with task or project management systems such as Monday.com, Assignit, or similar tools
• Professional, discreet, reliable, and solutions-focused approach
• Ability to remain calm, organised, and effective when priorities change

What We Offer

• Full-time, permanent role
• Work from home
• Fixed Australian day shift, Monday to Friday
• ISO-accredited, well-structured organisation
• All IT equipment provided
• Full medical coverage provided
• Paid leave and all allowances in line with Philippine labour laws
• 13th month salary
• A supportive and respectful team environment
• Clear expectations, structured systems, and consistent routines
• The opportunity to use your experience to create meaningful structure and clarity for senior leaders
• A role where professionalism, trust, reliability, and long-term contribution are genuinely valued

Schedule

• 8-hour fixed day shift
• Monday to Friday

We are seeking someone who values long-term contribution over short-term change.