Executive Assistant

Who is BioOra?
BioOra is proud to be New Zealand's first Chimeric Antigen Receptor CAR T-cell manufacturing company. At the forefront of cell therapy innovation, we are currently manufacturing for a Phase II clinical trial and advancing toward large scale commercial production. Our goal is to revolutionise cancer immunotherapy by automating and scaling the production of CAR T-cells, to deliver this potentially life-saving technology to those who need it.  
 
What will you do?
Working with our Chief Executive and 3 of our Executive Leadership Team (ELT), we are looking for a highly organised, professional and trusted Executive Assistant. You will provide high level support to maximise the time of the team you support. On a day-to-day basis this will include:

• Proactive calendar management and forward planning to manage peaks and troughs of workload
• Optimise and book domestic and international travel for our ELT
• Triage inboxes to ensure urgent tasks are completed in a timely manner
• Use and implement tools including AI for day-to-day improvements and efficiencies
• Manage confidential information with maturity and discretion
• Provide general secretariat duties, drafting agendas, distributing meeting notes, action registers and background papers
• Event management and further administrative support as needed

This is a full-time position, however for the right person we are open to shorter days with an equivalent of 0.8FTE.
 
What do you bring to the role?
You will bring a strong background in providing high level administrative support. You will be adaptable and able to proactively manage expected peaks and troughs of workload throughout the year. Your relationship building and empathetic approach will be key to success in this position.

• Proven track record in supporting Senior Executives in a similar capacity
• Proactive and solution focused approach to managing calendars and workloads
• Experience managing meeting packs, agendas, minutes, and action registers
• Strong relationship building and the ability to maintain networks
• High levels of integrity, discretion, and common sense when handling sensitive information
• Strong proficiency in the Microsoft package, and a keen interest in integrating AI tools and improving systems

Why join us?
We are a values-based organisation, because we're creating something EPIC! Here's how...

• Excellence - We strive for the highest standards in everything we do
• Passion - We bring enthusiasm and dedication to our work
• Innovation - We embrace creativity and push boundaries
• Collaboration - We thrive together valuing every voice
• ! - We go the extra mile to make a difference!

Ideally this position will be based in Wellington or Christchurch, however for the right candidate we are open to remote work across New Zealand.
 
When you apply
Every application is screened by a human who wants you to live up to your EPIC! application! 

• So if your purpose lies in making a meaningful difference in the fight against cancer, tell us why with an up-to-date CV and short introduction letter.
• As much as we know AI has its place, we're not fans when it comes to cover letters. We therefore ask for **no AI cover letters,**and with the number of applications we get it's very easy to tell if you do!
• Please, if you see more than one role advertised only apply onceour humans will assess fit across the organisation.

We'll also be checking you've answered the following question: What is your go to drink to get you up in the morning - tea, coffee, or something else and why?  
 
Applications close Friday 21st August 2026
 
We will be reviewing applications as they come in. We encourage early applications as the advert may close early.
 
*Please note, to be considered for this role you MUST already have the legal right to work in New Zealand.