Executive Assistant

About 5 ELK

At 5 ELK, we build malupet offshore teams that power Australian, UK, European and New Zealand-based Professional Services and Financial Services businesses.

Our people are the heroes behind the scenes, creating seamless client experiences, smooth operations, and strong relationships that help these firms grow with confidence.

We believe in win–win partnerships, nurturing our internal talent and making a positive difference for our team and our clients.

The Role

We are on a hunt for a highly capable Executive Assistant to support senior leadership in a high‑trust, high‑impact environment.

This role goes beyond diary management. You’ll be a key partner to leadership; managing priorities, coordinating information, handling sensitive matters with discretion, and making sure nothing important slips through the cracks.

If you’re organised to your core, calm under pressure, and thrive in roles where trust, judgement, and initiative really matter, this role is definitely for you.

What You’ll Do

• Manage executive calendars, schedules, and priorities to keep days running smoothly
• Coordinate across leaders to align meetings, deadlines, and communication
• Prepare high‑quality reports, briefings, correspondence, and presentations
• Act as a key point of contact for internal and external stakeholders
• Screen and prioritise emails and requests, knowing what needs escalation (and what doesn’t)
• Support governance and leadership processes, including meeting coordination and documentation
• Maintain secure, accurate, and well‑organised records and documents
• Track key priorities, deadlines, and action items for leadership
• Support leadership projects, coordination activities, and process improvements
• Handle highly confidential information with professionalism, integrity, and discretion

What We’re Looking For

• Bachelor’s degree holder
• Proven at least 3 years experience in a senior administrative or executive support role
• Exceptional organisational skills and the ability to juggle competing priorities
• Strong written and verbal communication skills
• High level of discretion, integrity, and sound judgement
• Experience managing complex information, tracking systems, or registers
• Confident working independently with minimal supervision
• Tech‑savvy and comfortable with Microsoft Office and document systems
• Calm, professional, and reliable, especially when things move fast

This is a role for someone who:

• Enjoys supporting leaders and helping them operate at their best
• Takes pride in being reliable, organised, and trusted
• Understands the importance of confidentiality and doing the right thing
• Likes structure, oversight, and staying one step ahead

You won’t be making executive decisions, but your support will make better decisions possible.

Perks

• Competitive pay + comprehensive benefits
• Day shift
• HMO on Day 1 for you + a dependent
• Long‑term role supporting senior leadership
• Training and development opportunities
• Supportive team culture
• Fixed weekends off + Christmas & New Year break

Think This Sounds Like You?

If you’re the kind of person who loves order, thrives on responsibility, and takes real pride in being trusted behind the scenes — we’d love to hear from you.

Tara na, apply na!