Executive Assistant

Position Title : Executive Assistant

Company : Reef Capital

Salary : $70,000-$90,000

Location : Lehi, UT

About Reef Reef is a Utah-based vertically integrated investment and development firm founded in 2005. Reef's team is currently involved in some of the most prominent development transactions in Utah and other targeted geographies across the United States.

Built on two decades of success, our investment approach combines proven expertise with purposeful innovation. Reef's team has completed more than 500 transactions across all lines of business. In addition to our real estate investment strategy, Reef and/or affiliates own and operate various businesses that add significant long-term value to its projects. We have grown rapidly, growing from about 25 employees to well over 400, with managed assets on behalf of over 750 institutional and individual partners worldwide.

With the motto "Expect the Best," Reef's most prominent developments include Black Desert Resort, a $2 billion luxury resort in Ivins, Utah; Marcella, a luxury private golf community in Park City, Utah; Tributer Resort, Virginia's newest premier private lakeside golf destination; Cornerstone Club, a 5,000-acre residential community, private club, and resort in Telluride, Colorado; Sweetens Cove, a renowned and evolving golf destination nestled in the Tennessee Valley; and the restoration of the historic Coco Palms Resort in Wailua, on the island of Kauai, Hawaii.

Our culture is defined by a shared set of principles that guide how we think, collaborate, make decisions, and pursue success together. This mindset serves as the foundation for the five principles that define how we work together: first, we are One Reef, always prioritizing the success of the whole over individual agendas; we speak candidly and respond collaboratively; we move in solidarity once a decision is made; we take full accountability for outcomes in our domain; and we refuse to settle for anything less than extraordinary. These aren't aspirational values posted on a wall. They are the behaviors we hire for, develop, reward, and exhibit each day. Candidates who thrive at Reef bring energy, ownership, and a genuine commitment to raising the bar on everything they touch.

Position Summary Reef is seeking an Executive Assistant to support the President and Chief Operating Officer, with additional support to other C-Suite executives as needed. This role is central to keeping senior leadership organized, informed, and focused on priorities across the firm. The ideal candidate is highly organized, discreet with confidential information, and comfortable operating across a fast-moving, multi-strategy investment firm. Strong command of Excel and PowerPoint is required, along with a willingness to use Claude and other AI tools to work more efficiently.

Responsibilities

• Manage complex calendars for the President and COO, prioritizing and resolving scheduling conflicts across internal meetings, investor calls, and travel.
• Coordinate travel arrangements, including itineraries, accommodations, and logistics.
• Prepare, format, and proofread presentations, board materials, and internal memos in PowerPoint and Word.
• Build and maintain spreadsheets and trackers in Excel, including light data entry, formatting, and basic formula work.
• Draft and manage correspondence, including emails and meeting agendas, on behalf of the Executives supported.
• Organize and prepare materials for meetings, including agendas, briefing documents, and follow-up action items.
• Serve as a liaison between executives, internal teams, and external partners, exercising sound judgment and discretion.
• Process expense reports and assist with basic budget tracking as directed.
• Use Claude and other approved AI tools to draft communications, summarize documents, and streamline recurring administrative tasks.
• Provide backup support to other Executives during periods of high volume or absence.
• Handle confidential and sensitive information, including deal and personnel matters, with sound judgment and discretion.
• Take on ad hoc projects and administrative initiatives as assigned.

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar support role, ideally supporting C-suite or senior leadership.
• Bachelor's degree preferred, or equivalent professional experience.
• Advanced proficiency in Microsoft Excel and PowerPoint; comfort with Word and Outlook.
• Prior exposure to using Claude or similar AI assistant tools; interest in adopting new technology to improve workflows.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities under deadline.
• Sound judgment and demonstrated ability to handle confidential information with discretion.
• Experience in investment management, real estate, or a related professional services environment is a plus.

Company Benefits

• 401(k) Plan with Company Match
• Generous Health Plan with HSA Match
• Flexible Paid Time-off
• Daily Company Lunches
• Cell Phone Service Allowance
• Discounts at Company-owned Resorts and Golf Courses

Salary: $70000 - $90000 per year

Job Posted by ApplicantPro