Executive Assistant

Position Title: Executive Assistant

Location: 650 College Road E, Princeton, NJ 08540

Employment Type: Full-Time (In-Person)

Hours: 40 hours per week

Overview:

We are seeking a detail-oriented and proactive Executive Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting daily operations, ensuring the smooth functioning of the office, and maintaining a welcoming environment for visitors. This position requires excellent organizational skills, effective time management, and strong communication abilities. You will be responsible for managing office operations, assisting with customer support, coordinating meetings and travel arrangements, and helping create an organized, professional atmosphere for both the team and guests.

Responsibilities:

• Greeting and handle visitors to the office, ensuring they feel welcomed and well taken care of. Coordinate meeting space, offer refreshments, and maintain a professional, comfortable environment.
• Order food and beverages for meetings and events as needed, ensuring timely delivery and proper presentation.
• Make table arrangements for meetings, conferences, and office events to ensure a smooth and professional presentation.
• Handle the booking of travel tickets (flights, trains, etc.), including accommodation and transportation for team members or visitors, ensuring timely and cost-effective arrangements.
• Provide general administrative support, such as managing files, documents, and correspondence, as well as coordinating office activities and team schedules.
• Assist with scheduling meetings, appointments, and maintaining calendars for team members.
• Address inquiries from clients or visitors, resolve issues promptly, and ensure excellent customer experience.
• Answer incoming calls with a professional and friendly demeanor, directing calls or messages as appropriate.
• Utilize office software to maintain databases, input data, and generate reports as needed.

Requirements:

• Proven experience in an administrative or customer service role, with a focus on organization and multitasking.
• Strong organizational skills with keen attention to detail.
• Excellent time management and prioritization skills to meet deadlines in a fast-paced environment.
• Professional, presentable personality, with the ability to manage multiple tasks with a calm and approachable attitude.
• Exceptional phone etiquette and communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), with the ability to learn other office software quickly.
• A proactive and adaptable attitude, with a focus on problem-solving and a willingness to take on new challenges.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Positive, team-oriented attitude with the ability to work well in a collaborative environment.

Job Type: Full-time

Work Location: In person

Pay: Up to $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person