Executive Assistant

Role Overview

We are seeking a highly organized and proactive Executive Assistant (EA) to provide strategic and administrative support to the

Chief Financial Officer (CFO). This role extends beyond traditional executive assistance, serving as a trusted business partner

who helps optimize the CFO's time, manages complex priorities, and drives cross-functional initiatives. The ideal candidate is an

exceptional problem solver, capable of handling confidential information with discretion while supporting executive

decision-making and operational excellence.

Key Responsibilities

Strategic Partnership & Executive Support

* Act as a trusted partner to the CFO by anticipating business needs and providing proactive administrative and operational

support. 

* Analyze complex situations, evaluate alternatives, and present well-organized recommendations to support executive

decision-making. 

* Manage highly confidential information with the utmost integrity and professionalism. 

* Coordinate and drive strategic projects from planning through execution, ensuring timely completion. 

* Collect, organize, and maintain internal and external information required for executive reporting and decision support. 

Executive Operations & Coordination

* Manage a complex executive calendar, prioritizing meetings and resolving scheduling conflicts. 

* Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense management. 

* Optimize the CFO's schedule to maximize productivity and focus on strategic priorities. 

* Partner with internal administrative teams and business functions to ensure seamless communication and operational efficiency. 

* Organize executive meetings, leadership events, workshops, team activities, and company-wide sessions. 

* Maintain executive office resources and coordinate inventory and procurement activities as needed. 

Cross-Functional Collaboration

* Build strong relationships across departments and collaborate effectively with internal and external stakeholders. 

* Support executive communications by drafting, reviewing, editing, and distributing presentations, reports, policies, and

correspondence. 

* Serve as a key point of contact for teams supporting the CFO, ensuring timely communication and issue escalation when

appropriate. 

* Mentor and support administrative team members, promoting collaboration and best practices. 

* Represent the CFO professionally in interactions with customers, partners, and senior leadership. 

 

Required Qualifications

* Bachelor's degree (BA/BS) or equivalent. 

* Minimum 2+ years of experience supporting senior executives in an executive assistant or administrative role. 

* Demonstrated experience managing complex calendars, travel arrangements, and executive priorities. 

* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

* Strong project management and organizational skills with the ability to manage multiple priorities simultaneously. 

* Excellent verbal and written communication skills in English. 

* Ability to maintain strict confidentiality while exercising sound judgment and professionalism. 

Preferred Qualifications

* Experience supporting Vice Presidents, C-level executives, or senior leadership within a large global organization. 

* Familiarity with enterprise tools such as Concur, SharePoint, Archibus, Workday, or similar business applications. 

* Experience leveraging AI productivity tools while maintaining responsible and ethical AI practices. 

* Proven ability to work independently, adapt quickly to changing priorities, and deliver results in a fast-paced environment. 

* Experience mentoring administrative professionals and coordinating activities across cross-functional teams. 

* Strong interpersonal skills with the ability to build trusted relationships across all organizational levels. 

* Basic proficiency in Korean is a plus but not required. 

Top 5 Key Skills

1. Executive Calendar & Travel Management 

2. Executive Stakeholder Management 

3. Project Coordination & Organizational Planning 

4. Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) 

5. Confidential Communication & Cross-Functional Collaboration