Executive Assistant

We’re looking for a highly organised, proactive and confident Executive Assistant to provide high-level support within an Executive Office for a short-term temporary or fixed-term arrangement with our Whakatane client. This is a varied role where no two days will look exactly the same, and your ability to anticipate needs, manage competing priorities and keep things running smoothly will be key.

Working closely with the Chief Executive and wider Executive Office, you’ll be trusted with sensitive information, important relationships and a range of organisational priorities. You’ll need to be someone who can confidently manage the detail while keeping sight of the bigger picture.

What will you be doing?

Your responsibilities will include:

• Providing high-level administrative and executive support to the Chief Executive
• Proactively managing the Chief Executive’s diary, meetings, travel and changing priorities
• Coordinating end-to-end meeting logistics, including agendas, minutes, actions, rooms and catering
• Supporting the coordination of ELT, Board and Board Sub-Committee meetings
• Working closely with senior leaders and teams to ensure information, reports and data are provided on time
• Managing confidential information with a high level of discretion and professionalism
• Supporting projects, events and organisational initiatives on behalf of the Chief Executive
• Making practical and informed decisions to improve business efficiency
• Providing executive support to other members of the ELT as required
• Assisting with organisational events and responses to community events, including severe weather events
• Providing administration support across the organisation when required

You’ll also play an important role in supporting the organisation, including assisting with strategy delivery, stakeholder engagement, relationship agreements, operational planning and reporting.

What are we looking for?

We’re looking for someone who brings experience in a similar Executive Assistant or senior administrative support role, along with the confidence and maturity to operate in a busy Executive Office.

You’ll ideally bring:

• 2+ years NZ experience as an Executive Assistant.
• Experience in a trust environment, Maori organisation or healthcare sector are beneficial.
• Excellent organisation, time management and prioritisation skills.
• Strong attention to detail and a commitment to quality.
• Excellent communication skills and a confident, professional manner.
• The ability to anticipate what is needed and take initiative.
• The resilience to work calmly under pressure and respond to last-minute changes.
• Strong discretion and an absolute commitment to confidentiality.
• Advanced computer literacy and confidence learning new systems.
• Strong Microsoft Office skills, particularly Outlook and Word.
• The ability to coordinate projects and bring people together to achieve an outcome.
• A collaborative approach and the ability to build positive relationships with a wide range of stakeholders.
• A strong commitment to a tikanga-led approach.
• Knowledge and understanding of Te Reo Māori me ōna Tikanga Māori.

Sound like you?

If you’re keen to be considered for upcoming temp opportunities, click APPLY NOW to register your interest.

For more info, give the team a call on [07 307 9266](tel:07 307 9266)

You must be eligible to work in NZ, have NZ residency, or hold a valid NZ work permit.

Personnel Resources Disclaimer:

*Personnel Resources is a well-established Bay of Plenty based recruitment agency with offices in Rotorua, Tauranga and Whakatane.Weare committed to sourcing top candidates for the roles we recruit whilst ensuring confidentiality and following an equitable recruiting process. We specialise in placing candidates into Temporary, Contract and Permanent opportunities that are inclusive and which encourage our people to be their best selves.*