Executive Assistant

Executive Assistant (EA) Real Estate

Job Title: Executive Assistant to Director
Industry: Real Estate
Location: Viman Nagar
Experience: 25 Years

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to support the Director/Promoter of a real estate company. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communication, preparing reports, and ensuring smooth day-to-day execution of the Director’s professional activities.

The candidate should have excellent communication, follow-up, coordination, and organizational skills, along with the ability to handle confidential information and work in a fast-paced real estate environment.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate with internal teams, clients, brokers, consultants, vendors, and external stakeholders.
• Schedule and organize meetings, site visits, presentations, and business appointments.
• Maintain and track follow-ups on important tasks, commitments, and pending matters.
• Prepare MIS reports, presentations, meeting notes, and other business documents.
• Assist in coordinating real estate project-related activities and documentation.
• Follow up with sales, finance, legal, construction, and project teams on assigned matters.
• Handle emails, calls, correspondence, and other official communication on behalf of the Director when required.
• Maintain records of important documents, contacts, agreements, and project-related information.
• Coordinate travel arrangements, meetings, and business itineraries.
• Prepare daily/weekly status updates and ensure timely closure of action points.
• Maintain strict confidentiality of business and personal information.
• Act as a point of coordination between the Director and various departments/stakeholders.
• Handle any additional responsibilities or special projects assigned by the Director.

Requirements

• Bachelor’s degree in any discipline; MBA/PGDM will be an added advantage.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Experience in real estate, construction, property, infrastructure, or related industries is preferred.
• Excellent verbal and written communication skills.
• Strong proficiency in MS Office, Excel, PowerPoint, Word, and email communication.
• Strong follow-up and coordination skills.
• Ability to manage multiple priorities and work under pressure.
• Professional personality with strong interpersonal skills.
• High level of discretion and confidentiality.
• Should be proactive, detail-oriented, well-organized, and capable of taking ownership of tasks.