Executive Assistant

We are seeking an experienced and highly organised Executive Assistant to support one of our Co-CEOs and the Seed Heritage Creative Director. This pivotal role ensures seamless daily operations and effective time management, while maintaining professional communication across internal teams and external stakeholders.
 
Reporting directly to the Co-CEO, you will provide high-level administrative support, manage complex calendars, coordinate meetings, and oversee confidential documentation. You will also support budgeting processes, track departmental spend, and assist with travel and event coordination. This is a fast-paced role requiring discretion, initiative, and exceptional organisational skills.
 
THE ROLE:

• Manage diaries, schedule meetings, and prioritise appointments for the Co-CEO and Seed Creative Director.
• Draft and prepare reports, presentations, and communications.
• Maintain confidential records and follow up on meeting actions.
• Oversee Concur expense management for executives and leadership team.
• Organise store/warehouse visits and act as a gatekeeper for executive time.
• Assist with budget consolidation, tracking, and reporting.
• Partner with Finance on accruals, forecasting, and reconciliations.
• Coordinate domestic and international travel, tracking costs and identifying efficiencies.
• Plan and manage executive events, ensuring budgets and communications are handled professionally.

THE IDEAL CANDIDATE:

• Minimum 5 years' experience as an Executive Assistant to senior executives.
• Retail industry experience preferred but not essential.
• Tertiary qualification in business management or equivalent is highly desirable.
• Proficient in Microsoft Office Suite and other relevant applications.
• Exceptional attention to detail, time management, and organisational skills.
• Professional communication skills, both written and verbal.
• Ability to handle sensitive information with discretion and confidentiality.
• Demonstrated initiative and ability to work independently in a fast-paced environment.

WHY JOIN THE BRANDBANK GROUP TEAM?

• Generous discounts across all Brandbank Brands!
• Opportunity to work for a uniquely Australian Retail Group with a global vision
• Supportive team culture and environment
• Employee Referral Program - be rewarded for referring great new people to our team
• Health and Wellness initiatives with access to Employee Assistance Program
• Brandbank Day - An additional day's leave to use however you like - whether it's for life admin, cultural celebrations, or simply recharging.
• You & Your Mate - Yes, we mean your dog! Bring your furry friend to work and make your day that little bit brighter.
• Sample Sales - Exclusive access to product samples at great prices - a fun and exciting benefit for anyone who loves our brands.
• Pantry Perks - Free breakfast and snacks available on-site for a quick pick-me-up.
• End-of-Trip Facilities - Including bike stands, showers, towel service, and ironing boards for those commuting in active ways.

ABOUT BRANDBANK GROUP:
Brandbank was founded on bold creative thinking. We exist to ensure that the entire experience of a brand is brilliantly designed and beautifully connected, and the customer is at the heart of everything we do. Our growing business is built on a house of carefully curated brands, each chosen for a specific reason to deliver rich connections to our customers. Brandbank Group consists of Seed Heritage, Unison, allkinds, Commonry & kikki.K.

To learn more and see all job listings, visit: https://www.brandbankgroup.com.au/our-talent/join-our-team 

Please note: Brandbank Group is not currently seeking support from recruitment agencies for this role and will not accept any unsolicited candidate profiles or associated fees. We encourage interested applicants to apply directly if they would like to be considered for this opportunity.