Executive Assistant

Our client is seeking an experienced Executive Assistant to provide comprehensive administrative and operational support to senior stakeholders and business activities within a dynamic regional environment.

This role is suited for a highly organised and proactive professional who is confident managing multiple priorities, coordinating schedules and working with a wide range of internal and external stakeholders.

You will play an important role in supporting day-to-day business operations, coordinating meetings and events, managing travel arrangements and ensuring smooth administrative processes.

The Job:

• Manage calendars, schedules and meetings for senior stakeholders, including coordinating appointments, preparing meeting information and following up on action items.
• Coordinate domestic and international travel arrangements, including flights, accommodation and travel documentation where required.
• Provide administrative support for business activities, meetings and events, including preparing materials, conducting research and organising information for presentations and reports.
• Manage expense claims and reimbursements, ensuring accurate documentation and compliance with internal processes.
• Draft professional correspondence and coordinate follow-ups with internal and external stakeholders.
• Support the planning and coordination of meetings, events and other business activities.
• Assist with internal administrative processes including onboarding, procurement and general office coordination.
• Provide logistical support for visiting stakeholders and business partners where required.
• Maintain accurate records, documentation and administrative information.
• Support day-to-day office and operational requirements to ensure smooth business activities.
• Handle ad hoc administrative and coordination tasks as required.

The Talent:

• Degree in Business Administration or a related discipline.
• Prior experience in Executive Assistant, Personal Assistant, Administrative, Office Management, Events or a similar role.
• Experience supporting senior stakeholders in a professional or corporate environment.
• Experience in event or meeting coordination will be an advantage.
• Prior experience working in an international or regional environment is preferred.
• Excellent command of spoken and written English with strong communication and interpersonal skills.
• Additional language skills will be an advantage.
• Confident in engaging with internal and external stakeholders at different levels.
• Highly organised with excellent attention to detail and strong time management skills.
• Able to manage multiple priorities independently and work effectively under tight timelines.
• Proactive, resourceful and adaptable, with a strong sense of ownership.
• Strong proficiency in Microsoft Office applications, including Word, Excel and PowerPoint.
• Professional and polished communication style with strong stakeholder management capabilities.

Next Steps:

• Prepare your updated resume (please include your current salary package with a full breakdown such as base, incentives, annual wage supplement, etc.) and the expected package.
• Apply through this application or send your resume to [email protected] in MS Word Copy. We'd love to hear from you!
• We regret that only shortlisted candidates will be notified.

Tan Khai Xin
Direct Line: [8298 9606](tel:8298 9606)
EA License No: 91C2918
Personnel Registration Number: R21100831