Executive Assistant

The executive assistant provides administrative support to the senior management and team and is also responsible for the day-to-day smooth operations of the office. This is a hands-on role which requires excellent communication and interpersonal skills, organization, and attention to detail.

Key responsibilities

• Provide both business and personal administrative support to senior members of the management team, including calendar management, travel arrangements （transport and accommodations), meeting coordination, and correspondence with various service providers and counterparties;
• Track and prepare expense reports;
• Manage office duties, including maintaining procedures for office administration tasks, filing and record keeping;
• Serve as the point of contact for office vendors and service providers.

Key qualifications

• University degree (bachelor's or above) from a reputable institution is a must;
• Native or near-native written and spoken English and Mandarin language skills; Cantonese language skills are a plus;
• Minimum 5 years' experience in an executive assistant role; prior experience in the financial services industry preferred. Prior work experience in the travel industry, or extensive experience with travel arrangements, a plus;
• Strong sense of ownership and integrity, with a good understanding of confidentiality;
• Flexible and adaptable team player;
• Driven and hard-working, with the ability to work well under pressure, and flexible during off-hours if needed;
• Detail-oriented, with strong organization and time management skills;
• Ability to follow instructions, rules and policies;
• Proficient in the use of MS Office tools (including Microsoft Word, Excel, Outlook and PowerPoint).