Executive Assistant

Job Title: Executive Assistant / Administrative Coordinator
Location: Hyderabad (100% On-site)
Duration: 2-Month Contract (Immediate Joiners Preferred)
Experience: 36 Years
Role Overview
We are seeking a proactive, highly organized Executive Assistant / Administrative Coordinator
for a 2-month contingent assignment based on-site in Hyderabad. In this role, you will act as the
operational backbone of the team, managing day-to-day administrative duties, complex
scheduling, travel logistics, and vendor coordination to keep operations running seamlessly.
Key Responsibilities
Calendar & Meeting Management: Coordinate internal and external meetings, manage
executive calendars, resolve scheduling conflicts, and prepare meeting materials or
agendas.
Travel & Logistics: Organize end-to-end travel itineraries, including flights, hotel
accommodations, ground transportation, and visa/expense processing as required.
Vendor & Facility Coordination: Serve as the primary point of contact for external
vendors, manage office supply inventory, and coordinate facility logistics for the project
team.
Team & Operations Support: Handle incoming communications, maintain structured
digital files, track administrative action items, and assist with general team requests.
Event & Workshop Assistance: Coordinate logistics for team offsites, town halls, or
specialized workshop sessions on-site.
Required Qualifications & Skills
36 years of administrative experience as an Executive Assistant, Team Assistant, or
Administrative Coordinator.
Strong proficiency in administrative software (e.g., Microsoft Office 365, Google
Workspace, project management tools).
Excellent written and verbal communication skills with high attention to detail.
Strong problem-solving ability and comfort working in a fast-paced environment.
Proven ability to handle sensitive and confidential information with discretion.
Work Details
Employment Type: Short-term Contract / Contingent Staffing (2 Months)
Work Arrangement: On-site (Hyderabad project office)
Availability: Immediate start required