Executive Assistant

Job Responsibilities

• Executive Gatekeeping & Schedule Management: Manage the Chairman’s calendar, travel logistics, and daily agenda (based in Hong Kong, with required travel to Hainan, Beijing, Taiwan, etc.); independently filter incoming calls, emails, and meeting requests to optimise the Chairman’s time and focus.
• High-Level Negotiation & Foreign Relations: Accompany the Chairman to high-stakes business meetings, negotiations, and social dinners with C-suite executives, big corporations, and foreign partners; assist in English/Mandarin communication, business follow-ups, and fostering foreign partner relations.
• Translation & Confidential Document Management: Translate, review, and summarise foreign language commercial contracts, strategic partnership agreements, and legal documents; establish and maintain a strict archiving system for confidential corporate files.
• VIP Reception & Executive Protocol: Take charge of top-tier VIP hospitality, executive receptions, and high-level business dining for overseas clients and key enterprise partners, ensuring flawless business protocol and social etiquette.
• Direct Executive Assistance & Ad-hoc Support: Serve as the Chairman’s trusted right hand to execute tasks, high-priority projects, and any ad-hoc duties directly assigned by the Chairman with complete confidentiality.

Requirements

• Hong Kong Permanent Resident.
• Bachelor’s degree or above in English, Foreign Languages, Business Administration, International Trade, Law, or related disciplines.
• Fresh graduates are welcome; 0–2 years of experience in high-level executive support, business development, or protocol/reception is an advantage.
• Exceptional interpersonal and communication skills — outgoing, highly articulate, poise under pressure, and naturally confident when engaging with foreign business partners and high-profile corporate leaders.
• Excellent command of written and spoken English; fluent in Mandarin and Cantonese.
• High flexibility, willingness to travel (Hainan, Beijing, Taiwan), and ability to respond to urgent executive matters outside normal office hours when needed.
• Extremely trustworthy, detail-oriented, with strong emotional intelligence (EQ), high discretion, and absolute respect for confidentiality.

Development and Benefits

• 5-day work week;
• Convenient office location;
• Meal allowance ($80/day);
• 14 days of annual leave;
• Medical insurance (to be implemented upon team expansion);