Executive Assistant

Executive Assistant to Executive Chair

Industry: NBFC / Financial Services

Location: Gurugram Cyberhub

Role Purpose :

The Executive Assistant will provide high-level administrative, coordination, and stakeholder management support to enable seamless functioning of the Executive Office. The role requires strong organizational skills, business understanding, confidentiality, and the ability to manage multiple priorities in a fast-paced NBFC environment.

Key Responsibilities :

• Manage the calendar, meetings, travel schedules, and day-to-day priorities.
• Coordinate internal and external stakeholder meetings, reviews, and leadership interactions.
• Prepare MIS reports, presentations, meeting notes, dashboards, and follow-up trackers.
• Track key action items across teams and ensure timely closure.
• Coordinate with cross-functional teams including Business, Sales, Product, Finance, Compliance, and Operations.
• Manage confidential documents, communications, and sensitive business information with discretion.
• Assist in preparation of business presentations for leadership meetings, board reviews, and strategic discussions.
• Ensure smooth handling of administrative activities including approvals, reimbursements, travel bookings, and vendor coordination.

Desired Candidate Profile :

• Graduate/Postgraduate
• 3-5 years of experience as an Executive Assistant supporting senior leadership, preferably in NBFC, BFSI, Banking, or Financial Services setup.
• Strong proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
• Excellent communication, coordination, and stakeholder management skills.
• High level of professionalism, ownership, and confidentiality.
• Ability to work under pressure and manage multiple priorities simultaneously.
• Strong follow-through and execution orientation.

Key Competencies:

• Stakeholder Management
• Executive Coordination
• Communication Skills
• Planning & Organization
• Attention to Detail
• Confidentiality & Professionalism
• Multitasking & Prioritization
• Presentation & MIS Management