Executive Assistant

1. Manage the Managing Director’s calendar, appointments, meetings and daily priorities, including resolving scheduling conflicts.
2. Coordinate Management, Board and external meetings by preparing agendas, presentation materials, meeting papers and minutes.
3. Monitor and follow up on decisions, instructions and action items assigned by the Managing Director to department heads and relevant stakeholders.
4. Manage incoming emails, calls, correspondence and meeting requests, prioritising matters requiring the Managing Director’s attention.
5. Prepare and review reports, presentations, briefing notes, business correspondence and other documents.
6. Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visas and itineraries.
7. Serve as the main liaison between the Managing Director and Board members, senior management, employees, customers, government agencies, business partners and external parties.
8. Consolidate operational and business performance updates from departments for the Managing Director’s review.
9. Conduct research and prepare relevant information to support meetings, business discussions and management decisions.
10. Organise management meetings, business visits, corporate functions and special events involving the Managing Director.
11. Maintain accurate and secure records of confidential documents, approvals, correspondence and meeting materials.
12. Manage expense claims, administrative approvals and other matters relating to the Managing Director’s Office.
13. Anticipate the Managing Director’s requirements and proactively address potential scheduling, coordination and administrative issues.
14. Support the Managing Director in monitoring key deadlines, projects and business commitments.
15. Undertake special projects and other duties assigned by the Managing Director.

Job Requirements:

1. Bachelor’s Degree in Business Administration, Management, or related field.
2. Minimum 1–2 years of experience in executive support, operations, or management coordination roles.
3. Experience in manufacturing or similar operational environments is an advantage.
4. Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams) and collaboration tools (e.g., Microsoft Planner).
5. Strong organizational, coordination, and stakeholder management skills.
6. High level of professionalism, discretion, and accountability.
7. Strong analytical and problem-solving capabilities.
8. Excellent written and verbal communication skills.
9. Able to work independently, manage multiple priorities, and perform under pressure.
10. Willing to be based in Pulau Indah, Selangor.