Executive Assistant

Job Title :- Executive Assistant We are seeking a highly motivated, energetic, and professional Executive Assistant to support the schedule of CMD who manages multiple businesses and regularly engages in high-level strategic meetings with senior stakeholders and other business partners. The ideal candidate will be organized, proactive, detail-oriented, and capable of working in a fast-paced environment while maintaining the highest standards of confidentiality, professionalism, and integrity.

Experience Required

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar coordination role.
• Experience supporting senior executives, business owners, founders, or leadership teams is preferred.

Key Responsibilities Meeting Management :

• Attend and coordinate important business meetings.
• Take accurate and comprehensive meeting minutes (MoM).
• Track action items and ensure timely follow-ups with internal and external stakeholders.
• Understand the context and objectives of meetings to effectively support the executive.

Calendar & Schedule Management

• Manage and optimize the executive’s calendar.
• Schedule, reschedule, and coordinate meetings with clients, partners, and stakeholders.
• Prioritize appointments based on business requirements and urgency.

Travel & Logistics Coordination

• Book domestic and international travel arrangements.
• Coordinate flight tickets, hotel bookings, transportation, and travel itineraries.
• Ensure smooth travel planning and execution.

Executive Support

• Assist in day-to-day administrative and business coordination activities including coordinating business reports on daily, weekly and monthly basis across multiple businesses.
• Liaise with clients, partners, and team members professionally.
• Maintain confidentiality of sensitive business information.
• Anticipate requirements and proactively solve scheduling and coordination challenges.

Candidate Profile We are looking for someone who:

• Is young, energetic, and eager to learn.
• Possesses excellent communication and interpersonal skills.
• Demonstrates patience, maturity, and emotional intelligence while working closely with the executive.
• Understands different business situations and adapts accordingly.
• Has strong organizational and time-management skills.
• Is proactive, dependable, and highly responsive.
• Maintains a high level of integrity and professionalism.
• Is comfortable handling multiple priorities simultaneously.
• Has good proficiency in Microsoft Office,Google Workspace,and business communication tools.