Executive Assistant

Position: Executive Assistant

Location: Jaipur

Company: PUNO

Job Summary We are looking for a proactive and highly organized Executive Assistant. The ideal candidate will have strong multitasking skills, exceptional communication abilities, and a knack for handling administrative tasks efficiently. The role involves acting as a primary point of contact, managing schedules, coordinating meetings, and ensuring smooth communication across various levels of the organization.

Key Responsibilities

• Calendar and Schedule Management:
• Organize and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel plans.
• Coordinate internal and external meetings, ensuring proper preparation and timely communication.
• Mail Communication:
• Manage the CEO’s email inbox; respond to emails on behalf of the CEO when required.
• Draft, review, and format emails, reports, and other correspondence with a professional and clear tone.
• Ensure timely and accurate communication with clients, partners, and internal stakeholders.
• Administrative Support:
• Prepare and edit documents, presentations, and reports for meetings.
• Handle confidential information with utmost discretion.
• Assist in organizing company events, conferences, and special projects as assigned.
• Travel and Logistics:
• Coordinate travel arrangements, including flight bookings, hotel accommodations, and transportation.
• Prepare detailed travel itineraries and handle changes promptly.
• Stakeholder Coordination:
• Act as a liaison between the CEO and other departments, ensuring smooth communication and follow-up on tasks.
• Manage and track key projects and initiatives, providing updates to the CEO regularly.
• Office Management:
• Maintain an efficient filing system for documents and records.
• Monitor and reorder office supplies as needed.

Key Skills Required

• Proficiency in email and business communication.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and handle multiple priorities.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum 3 years of experience as an Executive Assistant or similar role.
• Fresher /Candidate having Admin Experience With Excellent written and Verbal communication skills can also apply
• Prior experience in supporting C-level executives is preferred.

What We Offer

• Salary budget up to 25 K
• A dynamic and supportive work environment.
• Opportunity to work closely with the leadership team and contribute to strategic projects.