Executive Assistant

We at Acxelsus are on a mission to showcase exceptional Filipino talent globally. Beyond educational credentials and professional experience, we highly prioritize passion, dedication, loyalty, and a proactive attitude towards personal growth. Our foundation is built upon a set of core values - R.I.G.H.T. - representing Reliability, Integrity, Goal-Oriented mindset, Happiness, and Teamwork. These values define our identity and guide our approach to achieving success.

If you are passionate about advancing your career, forging genuine connections, and becoming part of a team committed to your success, join us!

Job Overview

We're looking for anExecutive Assistant to provide day-to-day administrative and executive support — managing schedules, files, and meeting logistics to ensure that leadership and operations run smoothly — for a Singapore-based entertainment brand.

Key Responsibilities

• General Administrative Support: Handle day-to-day administrative tasks including correspondence, data organization, and ad hoc requests from leadership.
• Calendar & Schedule Management: Manage and update calendars, schedule appointments, and proactively flag and resolve scheduling conflicts.
• File & Document Management: Organize, label, and maintain digital files and records, ensuring documents are easy to locate and up to date.
• Meeting Coordination: Arrange meeting logistics, prepare agendas, distribute materials in advance, and take/circulate minutes as needed.
• Operational & Executive Support: Support leadership with recurring operational tasks (reporting, tracking, follow-ups) to keep projects and priorities on track.

Qualifications

• Education: Bachelor's degree preferred (any field); relevant administrative certifications are a plus.
• Experience: 1–3 years of experience as an executive assistant and administrative support professional, ideally supporting a foreign or offshore employer.
• Technical Skills: Proficiency with Google Workspace and/or Microsoft 365 (Calendar, Docs, Sheets, Slides), familiarity with project/task tools (e.g., Trello, Asana, ClickUp), and strong file organization skills.
• Soft Skills: Highly organized, proactive, discreet with confidential information, and comfortable managing shifting priorities with minimal supervision.
• Language: Business-level English required for written and verbal communication with leadership and external contacts.

Preferred:

• Prior experience supporting an entertainment, media, or lifestyle brand
• Experience supporting C-level or founder-level executives

What We Offer

Here at Acxelsus, our people come first. We offer total compensation to ensure our team experiences overall wellness and has the financial resources and support they need.

• Market-competitive salary
• Health & group life Insurance
• Fixed weekends off; Dayshift schedule
• Paid time off and birthday leave
• Learning & development
• Employee recognition
• Work-life balance
• Diverse and positive work environment

Ready to experience the #AcxelsusAdvantage? Join our team today!