Executive Assistant

HMP Properties, a hotel development and management company, based in Williamsburg, VA is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the CEO and leadership team of a dynamic hospitality ownership & management company. This role requires a high level of discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Reports To: CEO with secondary reporting to COO

Key Responsibilities:

Executive Support:

Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO
Prepare reports, presentations, and correspondence.
Attend meetings, take minutes, and follow up on action items.
Handle confidential information with discretion.

Payroll & HR Support:

Assist with benefits administration
Assist with onboarding and offboarding processes.
Assist with employee communications and events coordination.
Assist with scheduling interviews
Help maintain HR records and documentation.
Employee files
Other filing

General Administrative Duties:

Maintain organized filing systems (digital and physical).
Support cross-functional projects and initiatives as needed.

Qualifications:

Proven experience as an Executive Assistant or similar role.
Ability to handle sensitive information with integrity.
Strong organizational and time management skills.
Excellent written and verbal communication.
Proficiency in Microsoft Office 365 and it's programs.
Experience with accounts payable.
Some experience in the request for proposal and proposal review process

Preferred Skills:

Experience providing leadership support
Familiarity with accounting and finance functions
Knowledge of the hotel business and M3 Accounting System a plus
Ability to work independently and as part of a team.

Desired Skills:

Confidentiality, Filing Skills, Administrative Operations, Time Management, File Systems, Attention to Detail, Coordination Skills, Administrative Duties, Self-Motivation, Professional Attitude
Compensation