Executive Assistant

About us

The Moment Group is a dynamic and innovative organisation committed to delivering exceptional services and solutions to our clients. We pride ourselves on fostering a collaborative work environment where talented professionals can thrive and make meaningful contributions to our success. Our company culture emphasises teamwork, professionalism, and continuous improvement, creating an atmosphere where employees feel valued and motivated to excel in their roles.

About the role

We are seeking an experienced and highly organised Executive Assistant to join The Moment Group in Makati City, Metro Manila. This is a full-time position that plays a crucial strategic role in supporting senior management and ensuring the smooth operation of our executive office. As an Executive Assistant, you will be the cornerstone of executive productivity, managing complex schedules, coordinating high-level communications, and handling sensitive matters with discretion and professionalism. This role is integral to maintaining the efficiency and effectiveness of our leadership team and, by extension, the entire organisation.

What you'll be doing

• Managing executive calendars, including scheduling meetings, appointments, and travel arrangements for senior leadership
• Preparing comprehensive meeting agendas, briefing documents, and presentation materials for executive presentations and board meetings
• Handling confidential correspondence and communications with discretion and professionalism
• Coordinating travel logistics, including flight bookings, accommodation arrangements, and itinerary planning
• Maintaining organised filing systems and databases, ensuring important documents are easily accessible
• Acting as a liaison between executives and internal departments, as well as external stakeholders and clients
• Supporting the preparation of reports, proposals, and strategic documents
• Managing expense reports and ensuring compliance with company policies
• Overseeing office administration tasks and coordinating with facilities management as needed
• Providing general administrative support to enhance executive efficiency and productivity

What we're looking for

• Proven experience as an Executive Assistant or similar senior administrative role, ideally within a corporate or business environment
• Exceptional organisational and time-management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English; proficiency in additional languages is advantageous
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling software
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Professional demeanour with excellent interpersonal skills and the ability to interact confidently with senior stakeholders
• Strong attention to detail and accuracy in all administrative tasks
• Proactive approach with the ability to anticipate executive needs and take initiative
• Flexibility and adaptability in a fast-paced, dynamic work environment
• Knowledge of office management systems and best practices is preferred

What we offer

At The Moment Group, we are committed to supporting the wellbeing and professional development of our team members. We offer a competitive compensation package, opportunities for career advancement, and a supportive work environment where your contributions are recognised and valued. We provide ongoing professional development opportunities to help you build your skills and advance your career. Our workplace culture emphasises work-life balance, and we strive to create an inclusive environment where all employees feel supported and motivated. We encourage open communication and welcome discussions about flexible working arrangements or any support you may require to succeed in this role.

Apply now

If you are an experienced Executive Assistant seeking a rewarding opportunity to work with a dynamic team at The Moment Group, we would love to hear from you. Please submit your CV and a covering letter outlining your relevant experience and why you are the ideal candidate for this position.