Executive Assistant

Duties and Responsibilities:

• Manage the calendars of company executives, including appointments, meetings, events, activities, and travel schedules.
• Handle and coordinate incoming communications, including correspondence, phone calls, and emails.
• Maintain organized and confidential files, records, and administrative documents.
• Assist in coordinating meetings, conferences, corporate events, and related logistics.
• Arrange airline tickets, hotel accommodations, transportation, and other travel requirements for executives, employees, and guests.
• Monitor office supplies and coordinate requests, purchases, and replenishment.
• Monitor and facilitate the timely processing and payment of executives' accounts, reimbursements, and other payables.
• Coordinate with internal and external stakeholders on behalf of the company executives, as required.

Qualifications:

• Graduate of Bachelor’s degree in Business Administration, Management, Office Administration, or any business-related course.
• At least 1 year of relevant work experience in administrative, executive, or office support functions is preferred; fresh graduates with a strong academic background may also be considered.
• Proficient in Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Strong organizational, time management, communication, and coordination skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong attention to detail and ability to multitask and prioritize in a fast-paced environment.
• Professional, dependable, proactive, and able to work with minimal supervision.