Executive Assistant

About Roca Alliances

Roca Alliances is a specialized recruitment firm focused on connecting top-tier talent with leading global technology companies. We partner with innovative organizations worldwide, helping them scale high-performing teams through strategic and tailored recruitment solutions.

This opportunity is with Simpro Group, a global technology company dedicated to delivering powerful business management solutions that help organizations streamline operations, improve efficiency, and drive growth. Simpro Group is recognized for its customer-centric culture, innovation-driven mindset, and commitment to long-term client success.

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About Upshop

Upshop is a high-growth SaaS company transforming retail operations through automation, data-driven insights, and connected store execution. With our unified platform, we empower retailers to simplify operations, reduce waste, and drive profitability across every store.

Role Overview

The Executive Assistant (EA) will provide high-level administrative and operational support to Upshop’s CEO, COO, CFO, and CRO. This role requires exceptional organizational skills, sound judgment, professionalism, and the ability to thrive in a fast-paced, remote-first environment. The EA will serve as a trusted partner—anticipating needs, streamlining communications, and ensuring the executive team operates with maximum efficiency and focus.

Key Responsibilities

• Manage complex calendars, coordinate meetings across multiple time zones, and proactively resolve scheduling conflicts.
• Prepare agendas, materials, and follow-ups for internal and external meetings, including internal leadership and Board meetings.
• Handle confidential correspondence, presentations, and documentation with discretion and accuracy.
• Manage travel logistics, including international itineraries, accommodations, and expense reporting.
• Support cross-functional alignment by tracking key deliverables and action items from leadership meetings.
• Serve as the central coordination point between executives, internal teams, and external stakeholders.
• Draft, review, and edit communications, reports, and presentations on behalf of the executive team.
• Assist in preparing quarterly Board materials and company-wide updates.
• Maintain company and executive documents in organized digital filing systems.
• Help organize virtual and in-person leadership offsites, company events, and team recognition activities.
• Foster a culture of responsiveness, professionalism, and confidentiality within the leadership office.

Qualifications

• 7+ years of experience supporting senior executives (preferably in a fast-paced, SaaS or technology environment).
• Proven success managing multiple C-suite leaders simultaneously.
• Expert proficiency with Microsoft Office Suite; familiarity with tools like Airbase, Paychex, Salesforce is a plus
• Exceptional communication, writing, and organization skills.
• High degree of professionalism, discretion, and judgment.
• Strong attention to detail and the ability to execute with speed and accuracy.
• Experience working remotely with distributed teams.

Benefits

Competitive salary in Colombian pesos (COP)

Private medical insurance

Continuous training and mentoring

Opportunity to work with a leading global IT company