Executive Assistant

Role Overview

The Executive Assistant will provide high-level administrative and operational support to the Managing Director, helping manage priorities, coordinate key activities, and improve day-to-day efficiency.

This role requires someone highly organized, proactive, tech-savvy, and confident using tools such as ChatGPT, Claude, Canva, Microsoft Office, and automation platforms to streamline tasks, prepare documents, improve reporting, and support better decision-making.

✨ Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews
• Comprehensive HMO + 1 free dependent
• 30 days paid leave (vacation, sick and wellness) - with cash conversion
• Real growth — workshops, training and clear career pathways
• Great culture — team events, employee fairs, and monthly games with exciting prizes
• Tenure rewards — milestone gifts at 1, 5 and 10 years
• 2 days weekly rest for a better work-life balance

Key Responsibilities

• Provide executive and administrative support to the Managing Director.
• Manage calendars, meetings, travel, correspondence, and daily priorities.
• Prepare meeting agendas, minutes, reports, presentations, and business documents.
• Support document control, contract coordination, project tracking, and follow-ups.
• Use ChatGPT, Claude, Canva, and Microsoft Office to improve drafting, reporting, workflows, and productivity.
• Assist with process improvement and automation-related initiatives.
• Coordinate with internal teams, external partners, and key stakeholders.
• Handle confidential information with professionalism and discretion.

What We're Looking For

• Minimum 5 years’ experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role.
• Strong experience supporting senior leaders, executives, or business owners.
• Strong administrative, organizational, multitasking, and problem-solving skills.
• Proficiency in ChatGPT, Claude, Canva, Microsoft Office, and digital productivity tools.
• Strong English communication skills, sound judgment, and ability to work independently.
• Proactive, adaptable, detail-oriented, and comfortable working in a fast-paced environment.
• Experience with Australian employers, logistics, document control, contracts, or project administration is an advantage.
• Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, morning shift)

About Cybalink Solutions

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.