Executive Assistant

We are currently seeking a polished, proactive and highly organised professional to join a successful, high-performing real estate team in a key support position.

This opportunity is ideal for someone who enjoys working in a fast-paced environment, takes pride in staying one step ahead and thrives as an integral part of a busy sales team. Whether you come from an Executive Assistant, Sales Administration or Agent Support background, this role offers plenty of variety and the chance to work closely with a leading agent.

You will provide essential day-to-day support while coordinating property campaigns from preparation through to settlement, ensuring every detail is managed efficiently and clients receive an exceptional level of service.

Key Responsibilities:

• Managing diaries, appointments and schedules across appraisals, listings and client meetings
• Acting as a key point of contact for vendors, buyers and internal stakeholders
• Coordinating property campaigns from initial listing through to launch and settlement
• Managing marketing, advertising and listing preparation
• Preparing proposals, listing presentations and sales documentation
• Assisting with contracts, compliance and general sales administration
• Maintaining CRM systems, databases and pipeline activity
• Liaising with vendors, buyers, solicitors and external suppliers throughout the sales process

About You:

• Previous experience as an Executive Assistant, Sales Administrator or Agent Support within real estate, or a similar fast-paced environment
• Exceptional organisation skills with strong attention to detail
• Confident, professional and comfortable communicating with a range of clients and stakeholders
• Tech-savvy and confident working across CRM systems and marketing platforms
• Proactive and solutions-focused, with the ability to anticipate what needs to be done
• Comfortable managing multiple priorities while maintaining a high standard of work

What is on Offer:

• Work alongside a high-performing agent and established real estate team
• A diverse role combining executive support, sales administration and campaign coordination
• Supportive and collaborative team environment
• Exposure to high-quality property campaigns and clients
• Long-term career progression and professional development opportunities

This is an exciting opportunity for an experienced support professional looking for a role with genuine variety, responsibility and the opportunity to become an integral part of a high-performing real estate business.

Please submit your resume by hitting APPLY or contact me directly:

Zoe Ware
[email protected]
[0488 619 607](tel:0488 619 607)
All applications will be treated with the utmost confidentiality, and only shortlisted candidates will be contacted.