Executive Assistant

Were Hiring | Executive Assistant to Managing Director

UDS Architects LLP is a forward-thinking architecture and interior design firm working across high-end villas, residential developments, 5-star hotels, hospitals, and educational projects.

We are looking for a reliable, proactive, and highly organized Executive Assistant to work closely with our Managing Director. The ideal candidate should have excellent communication, strong follow-up skills, and the ability to coordinate across teams and stakeholders.

Location: One Lodha Place, Lower Parel, Mumbai
Working Days: MondaySaturday | 9:30 AM6:30 PM
4th Saturday Off

As our business operates 24x7, the EA must be comfortable being reachable via call/WhatsApp outside office hours and on weekends for urgent, time-sensitive matters.

Experience: 36 years as an Executive Assistant, Secretary, or Office Coordinator supporting an MD, CEO, or Founder.

Key Responsibilities:

• Manage MD’s calendar, emails, meetings, and priorities
• Delegate tasks and ensure timely follow-ups until closure
• Maintain trackers for deadlines, commitments, and deliverables
• Draft professional emails, letters, and communications
• Coordinate with teams, clients, vendors, and stakeholders
• Conduct research and prepare reports/comparisons
• Attend meetings, take notes, and prepare MOMs with action items
• Manage business and personal/household coordination for the MD
• Maintain strict confidentiality of business and personal information

Must-Have Skills:

• Outstanding follow-up and task-tracking skills
• Excellent written and spoken English
• Strong organizational and coordination abilities
• Fast, accurate typing and real-time dictation
• Good knowledge of MS Word & Excel, including formulas and trackers
• High integrity, discretion, reliability, and professionalism

How to Apply:
[email protected]
8962618553

If you are proactive, dependable, and enjoy working closely with senior leadership, we’d love to hear from you!Role & responsibilities