Executive Assistant

Executive Assistant

Full-time*|Calgary, AB|*Annual salary: $60,000–$80,000

About the Role

Core Auto Group is seeking an Executive Assistant to provide high-level administrative, financial, and operational support at the ownership level. The role also extends to several other businesses in which ownership holds interests. This position combines executive support, business administration, and hands-on accounting work, along with some coordination of personal and property-related logistics. It requires absolute discretion, high autonomy, and strong professional boundaries.

Key Responsibilities

Executive & Administrative Support

• Provide high-level executive support, including calendar management, meeting coordination, correspondence, and follow-up
• Act as a trusted point of contact between leadership, internal teams, clients, vendors, and external partners
• Prepare, edit, and organize documents, reports, presentations, spreadsheets, and business communications
• Coordinate travel and business-related logistics as needed
• Support special projects by tracking deadlines, organizing information, and ensuring timely completion of action items
• Build and maintain organized digital and physical filing systems for business, administrative, and financial records
• Manage all confidential information with professionalism, accuracy, and discretion

Accounting & Financial Support

• Assist with basic bookkeeping, invoice processing, accounts payable, accounts receivable, and payment tracking
• Record, organize, and reconcile expenses, receipts, credit card statements, and vendor documents
• Prepare financial summaries, reports, and spreadsheets for review
• Work with QuickBooks and internal systems to maintain accurate financial records
• Coordinate with accountants, vendors, and service providers as needed
• Organize tax documentation for internal or external accounting teams

Personal & Property Support

• Coordinate maintenance, tenant communication, and logistics for select real estate assets held by the business owners
• Manage complex calendars balancing business and personal commitments
• Coordinate personal errands, home management tasks, and family logistics as needed

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, Accounting Assistant, Bookkeeper, or similar role
• Strong accounting knowledge, including comfort with bookkeeping (QuickBooks), reconciliations, invoicing, and financial recordkeeping
• Proficiency with Microsoft Office, including Word and advanced-level Excel
• Excellent written and verbal communication skills
• Strong attention to detail, time management, organization, and follow-through
• High level of discretion, professionalism, integrity, and confidentiality
• Post-secondary education in business administration, accounting, bookkeeping, or a related field is an asset

What We Offer

• Annual salary range of $60,000–$80,000, based on experience and qualifications
• Direct access to leadership and the opportunity to make a meaningful operational impact
• A varied role combining executive support, office coordination, accounting, and business administration

Ideal Candidate

The ideal candidate is dependable, resourceful, and comfortable working closely with senior leadership. You take initiative, anticipate needs, understand financial accuracy, and enjoy being the person who keeps information, schedules, and priorities organized.

How to Apply

Please submit your resume and a brief cover letter outlining your executive support experience, accounting background, and availability. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.