Executive Assistant

Job Title: Executive Assistant

Experience: 2-8 Years

Location: Mumbai

About The Role We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to senior leadership. The ideal candidate should have excellent communication, coordination, and time management skills, with the ability to handle multiple priorities while maintaining a high level of confidentiality and professionalism.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Arrange domestic and international travel, including flight bookings, hotel reservations, visas (if required), and travel itineraries.
• Prepare presentations, reports, meeting agendas, and Minutes of Meeting (MOM).
• Screen and manage emails, calls, and correspondence, ensuring timely follow-ups.
• Coordinate with internal teams and external stakeholders for seamless communication.
• Track action items and ensure timely completion of assigned tasks.
• Organize business meetings, leadership visits, and corporate events.
• Handle confidential documents and sensitive information with discretion.
• Maintain executive records, documentation, and files.
• Provide administrative and operational support as required.

Required Qualifications

• Bachelor's degree in any discipline.
• 2-8 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Experience supporting CEO, CXO, Partner, or other senior leadership stakeholders.
• Strong verbal and written communication skills.
• Excellent organizational, coordination, and time management abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Hands-on experience in calendar management, travel coordination, expense management, and stakeholder management.
• Ability to multitask, prioritize effectively, and work under tight deadlines.
• High level of integrity, professionalism, and confidentiality.

Mandatory Skills

• Executive Assistant
• Calendar Management
• Travel Booking
• Travel Coordination
• Expense Management
• Business Meeting Coordination
• Minutes of Meeting (MOM)
• MS Office

Preferred Skills

• Strong interpersonal and communication skills.
• Excellent problem-solving and organizational abilities.
• Attention to detail and a proactive approach.
• Ability to work independently in a fast-paced environment.